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Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, San Antonio Employment contract · Job Posted June 29, 2026
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Job Responsibility

  • Manage hourly recruitment activities from job advertising and candidate outreach through screening, assessments, reference verification, and onboarding coordination
  • Deliver orientation sessions and explain workplace expectations, policies, and site rules to employees and contractors
  • Maintain secure and organized HR records, including personnel documents, medical files, I-9 documentation, and other materials governed by retention requirements
  • Track and update attendance, disciplinary actions, training records, vacation balances, grievances, and other workforce data while keeping shared databases current
  • Prepare and process HR forms, respond to employee inquiries, and provide authorized information in a timely and confidential manner
  • Support payroll administration by monitoring job classifications, shift assignments, department coding, and pay-related data using Oracle and plant workforce systems
  • Assist employees with benefits questions, open enrollment activities, disability-related processes, and return-to-work coordination
  • Administer unemployment claims, gather needed documentation, and participate in hearings or follow-up activities when required
  • Act as a point of contact for employee concerns, helping connect staff with managers, HR leadership, or community resources to support engagement and issue resolution
  • Coordinate employee events and administrative logistics, including recognition programs, service awards, safety meetings, presentation materials, bulletin boards, and meeting arrangements

Requirements

  • Experience supporting human resources, recruiting, payroll, or administrative functions in a detail-focused environment
  • Strong verbal and written communication skills, including the ability to present policies and procedures clearly to employees and contractors
  • Working knowledge of HR recordkeeping practices, compliance standards, and confidential file management
  • Ability to maintain accurate logs, reports, and databases while handling multiple priorities with strong attention to detail
  • Familiarity with payroll processes, attendance tracking, job coding, and workforce data management
  • Experience assisting with onboarding, benefits administration, employee relations, or claim processing
  • Proficiency with business systems and software tools, including HR databases, reporting tools, and Oracle or similar platforms
  • Ability to work collaboratively with managers, staffing agencies, employees, and external partners in a fast-paced setting

What we offer

  • Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
  • Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan
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