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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Whippany

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training.

Requirements:

  • Attend, record by shorthand, transcribe and distribute minutes of meetings
  • Take dictation and transcribe all letters, correspondence, etc. from managers
  • Process all purchase orders and all payments of the company
  • Issue application, inspection and permits for all connections
  • Arrange for publication of all legal and classified notices
  • Make arrangements for the use of a court reporter when necessary
  • Attend and record all meetings
  • Prepare all notices of meetings for newspapers, outside vendors, etc
  • Process payments in tax office as required
  • Answer all questions regarding billing, explaining the billing system, water consumption, etc
  • Interact with personnel on payment of invoices, inspections, etc
  • Maintain files for administrative and functions as well as development applications
  • Maintain record of escrow accounts for development projects
  • Assist in administrative budget preparation
  • Preparation of budget documents including worksheets and ongoing reports
  • Type or revise lengthy documents such as regulations and manuals
  • Handle and maintain confidential files and documents related to personnel, litigation, medical records, etc
  • Manage office functions in the absence of the managers
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
January 20, 2026

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