CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Minneapolis · Job Posted May 29, 2026
Apply Position
Job Link Share

Job Description

We are looking for a detail-oriented Administrative Assistant to support daily office and project coordination in Minnesota. This position is ideal for someone who can manage competing priorities, communicate effectively, and handle sensitive information with discretion. The role requires strong organizational ability, comfort with office software and administrative systems, and a proactive approach to keeping operations running smoothly.

Job Responsibility

  • Manage day-to-day administrative activities while maintaining a detail-oriented and service-focused office environment
  • Track office inventory, replenish supplies, and arrange purchases to keep the field office and equipment fully supported
  • Obtain pricing and coordinate vendor quotes for office needs, site services, and project-related materials as requested
  • Review, code, and submit office and project invoices through the appropriate approval workflow
  • Prepare and process employee expense documentation, including credit card reports, reimbursements, and voucher tracking
  • Coordinate check requests and help ensure timely routing for authorization and payment
  • Update subcontractor bid lists and organize electronic project documentation for assigned jobs
  • Provide administrative and accounting support across multiple projects, including data entry, record maintenance, and follow-up tasks
  • Arrange meals and logistical support for meetings, and communicate effectively with staff, visitors, vendors, and subcontractors

Requirements

  • At least 1 year of experience in an administrative or office support role
  • Strong ability to organize work, manage deadlines, and handle several priorities at the same time
  • Excellent written and verbal communication skills with a courteous and attentive approach
  • Proven attention to detail and accuracy when handling documents, coding invoices, and entering data
  • Ability to work independently, remain composed under pressure, and adapt to changing needs throughout the day
  • High level of discretion and sound judgment when working with confidential information
  • Proficiency with common office technology and software, including Microsoft Office, Office 365, Microsoft Teams, CMiC, and Bluebeam

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Administrative Assistant

8 matching positions

Administrative Assistant

Res Publica Group is a strategic communications agency helping clients own and s...
Location
Location
Salary
Salary:
Not provided
respublicagroup.com Logo
Res Publica Group
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2-3 years as an administrative assistant or in a similar role, with receptionist experience
  • Excellent written and verbal communication skills
  • Strong organizational and time management abilities
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Ability to work independently and as part of a team
  • Adaptable and flexible in a fast-paced, dynamic environment
  • Discretion and confidentiality when handling sensitive information
  • Personable, proactive and professional demeanor
Job Responsibility
Job Responsibility
  • Manage calendars, schedule appointments, and coordinate meetings for executives and other team members
  • Write, proof and edit communications and other materials such as client invoices
  • Handle incoming phone calls, emails, and visitors in a professional manner
  • Greet and direct clients, vendors, and other visitors to personnel or meeting spaces
  • Assist with travel arrangements, expense reporting, and other administrative tasks
  • Plan and coordinate internal meetings with materials, catering and technology support
  • Provide general office support, including ordering supplies, managing outgoing parcels, and liaising with vendors
  • Perform ad-hoc projects and other duties as assigned
What we offer
What we offer
  • Competitive salary and benefits
  • Strong vacation and leave policies
  • Discounted commuter and fitness benefits
  • Regular social and philanthropic events
  • Professional development resources
  • Fulltime
Read More
Arrow Right

Administrative Assistant

We are looking for an organized and detail-oriented Administrative Assistant for...
Location
Location
United States , New Orleans
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience as an Administrative Assistant or similar role
  • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
  • Strong verbal and written communication skills
  • Excellent organizational and multitasking abilities
  • High level of accuracy and attention to detail in data entry and documentation
  • Ability to manage schedules and appointments effectively
  • Customer service experience and a detail-oriented approach
  • Adaptability to complete tasks within a short-term contract environment
Job Responsibility
Job Responsibility
  • Handle inbound and outbound calls with professionalism and accuracy
  • Manage and maintain email correspondence to ensure timely responses
  • Perform data entry tasks with precision and attention to detail
  • Schedule and coordinate appointments and meetings as needed
  • Utilize Microsoft Word, Excel, PowerPoint, and Outlook to create and edit documents, presentations, and manage calendars
  • Provide exceptional customer service to address inquiries and resolve issues
  • Maintain organized records and documentation for project-related tasks
  • Collaborate with team members to ensure seamless completion of assigned responsibilities
What we offer
What we offer
  • Medical, vision, dental, life and disability insurance
  • Eligibility to enroll in 401(k) plan
  • Free online training
  • Competitive compensation
  • Fulltime
Read More
Arrow Right

Administrative Assistant

We are looking for a proactive and organized Administrative Assistant to join ou...
Location
Location
United States , Irvine
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 2 years of experience in an administrative or office assistant role
  • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
  • Strong organizational skills with the ability to multitask and manage priorities effectively
  • Excellent verbal and written communication skills
  • Ability to work independently and collaboratively in a team environment
  • Experience with event coordination and vendor management is preferred
  • Flexible and adaptable to changing office needs and schedules
  • Comfortable working onsite in a well-structured office setting.
Job Responsibility
Job Responsibility
  • Manage office operations, including ordering supplies and maintaining an organized workspace
  • Provide administrative support to other team members, including HR and other departments as needed
  • Coordinate vendor relationships to ensure smooth office operations and timely deliveries
  • Assist in planning and executing office events and meetings
  • Support the team with tasks related to an office relocation, ensuring a seamless transition
  • Handle facilities-related tasks, such as addressing maintenance requests and liaising with the facilities manager
  • Answer and direct inbound calls professionally and efficiently
  • Perform data entry and maintain accurate records to support administrative processes
  • Uphold a business-casual office environment and contribute to a positive workplace culture.
What we offer
What we offer
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life insurance
  • Disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Executive Administrative Assistant

To provide day-to-day support for the Global Data & Analytics and Global Foodser...
Location
Location
United States of America , Charlotte
Salary
Salary:
Not provided
https://www.circlek.com Logo
Circle K
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School diploma or equivalent plus 2+ years' work experience in fast paced corporate setting
  • Highly proficient with Microsoft Office applications, specifically Word, Excel, Outlook, and PowerPoint
  • Knowledge of administrative and clerical procedures including typing, records management and data entry
  • Strong organizational skills with ability to manage multiple priorities and deadlines
  • Excellent communication skills (written and verbal), professionalism, customer service focus, and business acumen
  • Ability to read and listen, understand and communicate information and ideas in a clear and understandable manner
  • Ability to effectively analyze and evaluate information to make decisions, solve problems and achieve goals
  • Ability to work with executives remotely
  • Experience in organizing travel, including international entry documentation and support
  • Open to working flexible hours on an ad hoc basis if needed, which could include evenings, weekends, and/or select holidays as needed
Job Responsibility
Job Responsibility
  • Provide day-to-day support for the Global Data & Analytics and Global Foodservice Executives and teams
  • Manage calendars, coordinate meetings and travel, handle correspondence
  • Serve as a key liaison across departments and with external partners
  • Organize and facilitate team events and activities
  • Organize workload to meet internal and external departmental deadlines
  • Prioritize, screen, route and answer routine correspondence
  • Screen and direct employees and visitors
  • Take, transcribe, compose, edit, and send correspondence
  • Maintain and update departmental files, records and publications
  • Maintain executives' calendar, schedule appointments, coordinate meetings and travel itineraries
  • Fulltime
Read More
Arrow Right

Administrative Assistant

The Administrative Assistant will assist with office management tasks as well as...
Location
Location
United States , New York
Salary
Salary:
90000.00 - 110000.00 USD / Year
arrowsearchpartners.com Logo
Arrow Search Partners
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree
  • 3-5 years of experience supporting C-suite executives
  • Experience handling PA tasks
  • Exceptional written and verbal communication skills
  • Ability to organize, prioritize, manage, and meet deadlines on multiple tasks simultaneously
  • Ability to work in a fast-paced, ever-changing environment
Job Responsibility
Job Responsibility
  • Provide heavy calendar management for the Principal as well as two other executives as needed
  • Provide travel coordination for the Principal and family members
  • Schedule personal appointments for the Principal
  • Provide light property management for a guest property in NYC
  • Manage and organize office supplies
  • Restock and manage office kitchen supplies
  • Sort, file, and distribute mail in-office and for guest property in NYC
  • Manage firm’s vendors
  • IT coordination for new hires
  • Event planning for quarterly outings and annual holiday party
  • Fulltime
Read More
Arrow Right

Administrative Assistant

Administrative Assistant role for a global alternative investment firm with $60 ...
Location
Location
United States , San Francisco
Salary
Salary:
100000.00 - 120000.00 USD / Year
arrowsearchpartners.com Logo
Arrow Search Partners
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree required
  • 3-5 years of related admin experience
  • Strong verbal and communication skills
  • Strong Microsoft Office skills
Job Responsibility
Job Responsibility
  • Schedule meetings and conferences rooms
  • Receive and handle high volume of emails and requests
  • Coordinate international and domestic travel arrangements and process expense reports
  • Book candidate interviews
  • Perform day-to-day tasks including file organization, research requested information, archiving, and preparing pre-meeting materials for review
  • Other related projects and duties as requested
Read More
Arrow Right

Administrative Assistant

Boost your career by joining our Business Support team as an Administrative Assi...
Location
Location
Australia , Hurstville and Burwood
Salary
Salary:
27.00 AUD / Hour
openwisdomeducation.com Logo
OpenWisdom Education
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Effective and clear in communication
  • A strong conflict resolver
  • Professional and well-presented
  • Organised and have attention to details
  • Driven to grow and learn
  • Able to work under pressure and within a changing environment
  • Interested to participate in business-led activities
  • Previous customer service roles or admin experience (Preferred but not essential)
  • Completed High School Certificate or equivalent
Job Responsibility
Job Responsibility
  • Manage weekly class scheduling and coordinate with tutors to ensure classes are running according to the schedule
  • Engage with parents, students, and tutors face-to-face or over the phone to resolve their enquiries or concerns
  • Manage the day-to-day operations including taking attendance, printing class materials, inputting data into spreadsheets and maintaining cleanliness of the branch
  • Complete relevant, administrative related ad-hoc tasks when they arise
  • Open and/or close of centre before and after operating hours
What we offer
What we offer
  • Fully paid training sessions
  • Career progression to business development or managerial roles
  • Passionate colleagues and a supportive work culture
  • Parttime
Read More
Arrow Right

Administrative Assistant

Are you an organised, driven and self-motivated individual with a passion for su...
Location
Location
United Kingdom , City of London
Salary
Salary:
26000.00 - 28000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Educated to degree level or equivalent
  • Must have previous administrative experience
  • Strong organisational skills and attention to detail
  • Excellent communication abilities, both written and verbal
  • Driven, dedicated, positive and determined attitude
Job Responsibility
Job Responsibility
  • Provide essential administrative support to the senior sales and executive team
  • Varied administrative support role, covering finance and operations
  • Manage schedules, coordinate meetings, and handle correspondence
  • Maintain organised records and databases
  • Assist in preparing reports and presentations
  • Collaborate with team members to enhance office efficiency
What we offer
What we offer
  • Discretionary bonus
  • Opportunities for professional growth and development
  • Working closely with a talented and successful team, opportunities to learn across all business functions
  • Competitive salary and benefits package, including bonuses
  • Lots of socials and team events
  • Conveniently located just 6 minutes from Bank train station offering hybrid working
  • Fulltime
Read More
Arrow Right