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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Eden Prairie, Minnesota

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

This contract position offers an exciting opportunity to support our office operations and ensure smooth workflow during a maternity leave period. The ideal candidate will be detail-oriented, organized, and capable of handling a variety of administrative tasks with efficiency.

Job Responsibility:

  • Manage and verify the processing of new listings and sales, ensuring data is accurately entered into the system and purchase agreements are prepared on time
  • Maintain accurate records of sold properties and generate monthly reports to track office performance
  • Calculate advertising costs, proof advertisements, and coordinate submissions for local publications
  • Supervise and schedule office personnel, providing training, motivation, and performance evaluations
  • Act as a liaison between staff, managers, and sales associates to maintain effective communication
  • Monitor sales transactions for compliance, ensuring all necessary documentation such as abstracts, title evidence, and mortgage records are correctly ordered and completed
  • Coordinate the creation of marketing materials, including flyers, brochures, and other collateral for special events
  • Provide backup support for team members as needed to ensure uninterrupted operations
  • Assist with department budget preparation and administration, including salary considerations and merit reviews
  • Handle additional responsibilities as assigned to support the needs of the office

Requirements:

  • Proven experience in administrative roles, preferably within the real estate or sales industry
  • Strong proficiency in data entry and the ability to manage multiple systems with accuracy
  • Excellent communication skills, including the ability to answer inbound calls and manage correspondence professionally
  • Familiarity with escrow accounts and sales transaction compliance processes
  • Demonstrated ability to recruit, train, and supervise office personnel effectively
  • Adept in creating marketing materials, such as brochures and advertisements
  • Highly organized, with the ability to prioritize tasks and meet deadlines
  • Proficiency in using office software and tools to support administrative functions
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
February 13, 2026

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