Administrative Assistant Job at Robert Half (Virginia Beach)

Administrative Assistant

We are looking for an experienced Administrative Assistant to support daily offi...

Location

United States , Mamaroneck

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative assistant, receptionist, or general office support role
Strong verbal and written communication skills with a detail-oriented and customer-focused approach
Ability to handle inbound calls, greet visitors, and manage multiple priorities in a busy office environment
Proficiency with Microsoft Excel and confidence using computers for data entry and document preparation
Comfortable performing clerical tasks such as filing, scanning, and maintaining organized records
High level of accuracy, dependability, and attention to detail in daily administrative work
Experience with electronic document tools such as DocuSign is preferred, and familiarity with Adobe is helpful but not required

Job Responsibility

Welcome visitors and create a positive first impression by assisting clients and directing them to the appropriate team members
Manage incoming phone calls, route messages efficiently, and respond to general inquiries with courtesy and attention to detail
Provide day-to-day administrative support to internal staff, including preparing documents, typing notes, and assisting with contract-related paperwork
Maintain organized office records by filing, scanning, and updating documents so information is easy to access when needed
Support basic data tracking and reporting activities using spreadsheets and other office software tools
Assist with document workflow tasks such as processing electronic signatures and helping coordinate routine administrative follow-up
Keep shared office and kitchen areas supplied by monitoring inventory levels and replenishing essential materials
Help manage schedules and calendar updates to support smooth coordination across the office

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

Administrative Assistant

We are looking for an Administrative Assistant to support daily office operation...

Location

United States , Irvington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least two years of experience supporting affordable housing, case management, public service, or closely related programs is strongly preferred
Familiarity with housing assistance program rules, operational procedures, and administrative workflows
exposure to portability or project-based voucher programs is a plus
Proficiency with office technology and data systems, including Microsoft Office applications
experience with specialized program software such as PHAWeb is preferred
Strong verbal and written communication skills with the ability to interact effectively with clients, colleagues, landlords, and community partners
Demonstrated ability to stay organized, manage multiple priorities, and meet deadlines while maintaining accurate records and documentation
Comfortable working with numerical information, reviewing detailed paperwork, and handling situations that require tact, patience, and conflict resolution
Relevant program certification is highly preferred, or the ability to obtain certification within three months of starting employment
Associate degree or bachelor’s degree preferred

Job Responsibility

Manage front office activities by greeting visitors, answering incoming calls, directing inquiries, and maintaining a detail-oriented and organized administrative environment
Enter, update, and review client and program information in internal databases and office systems while ensuring accuracy, completeness, and timely documentation
Provide administrative support for case-related processes, including preparing files, organizing paperwork, tracking deadlines, and following up on required documentation
Coordinate communication with participants, landlords, and partner agencies to schedule meetings, share updates, and support ongoing program activities
Assist with calculations, form review, and document verification to help maintain compliance with program rules and reporting requirements
Handle sensitive records with discretion and follow established standards for confidentiality, care, and secure information management
Support onsite operations Monday through Friday and participate in field visits or external meetings when needed as part of regular job duties
Help resolve routine issues by responding calmly to challenging situations, addressing concerns appropriately, and escalating matters when appropriate

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office...

Location

United States , Buffalo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative assistant, receptionist, or general office support role
Comfortable handling inbound phone calls and in-person interactions with professionalism and a positive attitude
Strong data entry skills with attention to detail and the ability to manage information accurately
Ability to multitask, stay organized, and work effectively under pressure in a busy office setting
Proficiency with standard administrative tasks such as copying, filing, scheduling support, and document preparation
Effective interpersonal and communication skills, with the ability to work well with diverse groups of people
Reliable attendance and a proactive approach to supporting office and program needs

Job Responsibility

Welcome visitors, manage front-desk activities, and create a positive first impression for guests, staff, and partners
Respond to incoming calls, route messages appropriately, and assist with general office inquiries in a courteous and timely manner
Enter, update, and maintain information in office records and databases with a strong focus on accuracy and organization
Prepare copies, assemble materials, and support routine administrative projects that help the team operate efficiently
Coordinate meeting rooms and event spaces, including setup arrangements and logistical support for programs and internal activities
Assist with administrative needs across multiple priorities, adjusting quickly as schedules and requests change throughout the day
Provide dependable support in a fast-paced environment while interacting effectively with individuals from a wide range of backgrounds and communication styles

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

This Long-term Contract position is well suited for someone starting their admin...

Location

United States , Kansas City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous exposure to administrative support, office coordination, or receptionist duties is helpful
Strong verbal communication skills and comfort speaking with vendors, staff, and incoming callers
Ability to stay organized while handling filing, tracking updates, and routine office tasks
Basic data entry skills with close attention to accuracy and detail
Detail-oriented attitude, reliability, and willingness to support a team-oriented environment
Ability to learn quickly in an entry-level administrative setting

Job Responsibility

Manage general administrative tasks such as filing documents, organizing records, and maintaining orderly office materials
Respond to inbound calls professionally, direct inquiries appropriately, and provide courteous front-office support
Communicate with vendors and sales staff to gather and share updates regarding application status
Enter and update data accurately in internal records, ensuring information remains complete and current
Prepare and deliver status reports to the manager so final reviews and decisions can be made efficiently
Assist with day-to-day reception and office support activities to help maintain smooth business operations

What we offer

Medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Administrative Assistant

We are looking for an Administrative Assistant to support patient registration a...

Location

United States , Palo Alto

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma required
an associate degree is preferred
Previous experience in patient registration, administrative support, or a customer-facing healthcare setting is preferred
Ability to type at least 30 words per minute and work efficiently across several computer applications at the same time
Strong verbal and written communication skills with a detail-oriented, patient-centered approach to service
Working knowledge of insurance verification, co-pay or deductible collection, and handling legal or privacy-related documents
Ability to stay organized, prioritize effectively, and produce accurate work with limited supervision
Comfortable working in both stationary and mobile work environments while maintaining attention to detail under high-volume conditions

Job Responsibility

Manage patient intake activities by entering demographic details, confirming insurance information, and ensuring registration records are complete and accurate
Collect required signatures, co-payments, deductibles, and deposits while following established policies and applicable regulatory standards
Safeguard patient valuables according to department guidelines and maintain proper documentation throughout the registration process
Scan and upload registration materials and supporting documents before the end of each shift to keep records current and accessible
Use payer portals and other online verification tools to confirm eligibility, review coverage details, and update patient information as needed
Coordinate closely with registration colleagues and clinical teams to provide wristbands, face sheets, labels, and other required materials without delay
Respond promptly to nursing updates, visitor authorization needs, and related communication to support smooth patient flow across care areas
Maintain office readiness by monitoring equipment functionality, following downtime procedures when necessary, and contributing to departmental meetings and training sessions

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Administrative Assistant

The Administrative Assistant supports the daily operations of the Homeowners Ass...

Location

United States , Palm Beach Gardens

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
Minimum 2 years of administrative experience
HOA experience is a plus
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience with HOA software platform AppFolio is desirable
Strong organizational and time management skills
Excellent written and verbal communication skills
Ability to work independently and as part of a team
detail oriented demeanor and customer service orientation

Job Responsibility

Serve as the first point of contact for homeowners via phone, email, and in-person
Assist in the organization, and distribution of HOA communications, including statements, emails to owners, new owner and renter applications, newsletters, violations, and other compliance documentation
Maintain and update homeowner records and association databases
Manage incoming and outgoing correspondence, including mail and packages
Support the Community Manager with general office duties
Assist with coordinating with vendors and contractors as needed
Ensure office supplies are stocked and equipment is functioning
Handle confidential information with discretion and professionalism

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

We are looking for an Administrative Assistant to support a busy non-profit team...

Location

United States , Boca Raton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative assistant, office support, or similar coordination role
Strong data entry skills with a high level of accuracy and attention to detail
Advanced working knowledge of Microsoft Word and Microsoft Excel, including sorting and managing lists
Ability to manage multiple time-sensitive tasks and meet turnaround expectations in a fast-paced environment
Strong communication skills and comfort supporting internal teams and incoming inquiries
Availability to work onsite in Boca Raton, Florida, from 8:30 AM to 5:00 PM
Experience in non-profit, donor services, or administrative office settings is helpful

Job Responsibility

Maintain accurate records through consistent data entry and careful updates to administrative files and tracking documents
Prepare, organize, and sort spreadsheet data, including pulling lists and refining information in Excel for team use
Support the timely processing of requests, ensuring materials are completed and sent within established deadlines
Create and format documents, letters, and administrative materials using Word and Excel for routine departmental needs
Monitor and manage tracking tools used by the team to keep reporting and follow-up activity current
Provide general office and administrative support to a six-member team, helping daily operations run smoothly
Handle receptionist-style duties and inbound inquiries as needed while maintaining a helpful presence onsite

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

We are looking for an Administrative Assistant to support program operations and...

Location

United States , Salem

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in administrative support, program coordination, data entry, or a related office-based role
Hands-on experience working with databases, spreadsheets, or client tracking systems
Proficiency in Microsoft Excel, including basic spreadsheet functions
Strong attention to detail with the ability to manage documentation accurately and efficiently
Effective verbal and written communication skills, including professionalism when assisting clients and staff
Ability to handle multiple priorities, maintain organized records, and meet deadlines in a busy setting

Job Responsibility

Deliver day-to-day administrative support that helps program staff and clients stay organized and informed
Review, collect, and process intake forms and other required client paperwork with a high degree of accuracy
Coordinate client enrollment for classes and arrange appointments with counselors based on program needs
Update and maintain client information in databases to ensure records remain complete and current
Record interactions and follow-up activity so communication histories are clear, consistent, and easy to reference
Organize digital and physical files in accordance with documentation standards and compliance expectations
Complete office support tasks such as data entry, document formatting, scanning, uploading, and records management
Help maintain office readiness by tracking supply levels and assisting with general coordination needs
Work with internal teams and external partners to keep program information accurate and support related initiatives as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

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