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Administrative Assistant

bhsg.com Logo

Beacon Hill

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Location:
United States , New York

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

124000.00 - 125000.00 USD / Year
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Job Description:

Our client is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to two department heads within a leading investment firm. This newly created role requires exceptional organizational skills, strong technical proficiency, and the ability to manage multiple priorities in a fast-paced environment. The hours are 7:30/8am - 5/5:30pm (with flexibility for overtime needed), and the role is onsite 5 days a week in Manhattan.

Job Responsibility:

  • Manage complex calendars and coordinate meetings for two department heads
  • Arrange domestic travel and prepare detailed itineraries (primarily for one executive)
  • Process expense reports and maintain accurate records
  • Draft meeting agendas, take notes, and track follow-up action items
  • Assist with creating presentations using PowerPoint templates and manipulate data in Excel for reporting and analysis
  • Collaborate with internal teams and provide operational support for ad hoc projects
  • Utilize Slack and AI tools (e.g., ChatGPT) for communication and workflow optimization

Requirements:

  • Bachelor's degree required
  • 2+ years of administrative experience
  • professional services experience preferred
  • Strong proficiency in Microsoft Excel (formulas, data manipulation, graph creation) and PowerPoint
  • Familiarity and experience using Slack
  • Excellent organizational and multitasking skills with attention to detail
  • Strong written and verbal communication skills
  • professional demeanor
  • Ability to work independently, exercise sound judgment, and maintain confidentiality
  • Tech-savvy and adaptable to new tools and processes
What we offer:
  • Up to $125K base salary + bonus
  • 100% employer-paid medical coverage, annual HAS contribution
  • Fertility benefits
  • Fitness benefits and free daily lunch ($20/day)
  • 401(k) with employer match
  • 20 day PTO package

Additional Information:

Job Posted:
January 26, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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