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Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Berlin · Job Posted May 29, 2026
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Job Description

We are looking for a motivated Administrative Assistant to join an organization for a long-term onsite opportunity. This role is ideal for someone who enjoys keeping office operations organized, supporting order and documentation workflows, and building a long-term career within a growing company. The position offers a hands-on environment where you will work across administrative support, reporting, fulfillment coordination, and vendor-related activities.

Job Responsibility

  • Manage daily administrative tasks that keep office operations running smoothly, including general clerical support and front-office coordination
  • Respond to incoming calls, direct inquiries appropriately, and provide helpful information to internal and external contacts
  • Enter and maintain accurate records for orders, purchase orders, and other business documents within company systems
  • Prepare, review, and organize shipping paperwork to support timely and accurate product fulfillment
  • Generate routine reports and distribute updates that help the team track operational activity and priorities
  • Assist with fulfillment-related processes by coordinating documentation, status updates, and internal follow-up
  • Monitor vendor-related information, maintain organized tracking details, and help ensure records remain current and complete
  • Support administrative tasks tied to department changes and evolving operational needs as the business grows

Requirements

  • Prior experience in an administrative assistant, office support, receptionist, or similar clerical role
  • Comfortable handling inbound phone calls while maintaining a detail-focused and customer-focused approach
  • Strong data entry skills with close attention to detail and accuracy
  • Proficiency with Microsoft Office applications and the ability to learn internal business systems quickly
  • Confident working in a fast-paced onsite office environment with shifting priorities
  • Strong organizational skills and the ability to manage multiple tasks efficiently
  • Clear written and verbal communication skills for working with team members, vendors, and customers

What we offer

  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
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