Administrative Assistant Job at Robert Half (Signal Hill)

Administrative Assistant

Robert Half

Location:
United States , Signal Hill

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for an Administrative Assistant to support risk, claims, and safety operations for a construction-focused organization in Signal Hill, California. This Long-term Contract position is ideal for someone who can manage detailed records, coordinate across departments, and help keep claims and compliance activities organized and on schedule. The role combines administrative support with hands-on involvement in workers' compensation, vehicle claims, injury reporting, and financial documentation. You will work closely with internal teams and external partners to maintain accurate files, support investigations, and promote consistent adherence to safety and risk procedures.

Job Responsibility:

Coordinate administrative support for risk management and safety activities, ensuring records, communications, and follow-up tasks are completed accurately and on time
Manage workers' compensation and other insurance-related files by assisting with claim intake, documentation, status tracking, and closure activities
Gather incident details, statements, reports, photographs, and supporting materials for workplace, vehicle, and liability matters to aid investigations and claim handling
Maintain organized electronic documentation for claims, potential legal matters, recoveries, and injury cases while monitoring important reporting dates and action deadlines
Partner with Human Resources, Safety, Fleet, and other departments to collect required employee and incident documentation for claims review and legal support
Assist with auto claim administration by tracking cases from initial notice through resolution, reviewing related estimates, and helping ensure timely processing
Support subrogation efforts by identifying recovery opportunities, organizing evidence, and coordinating with carriers, adjusters, attorneys, and third parties
Audit injury and claim files for completeness, verify supporting documents are properly maintained, and provide follow-up on missing information or outstanding actions
Submit invoices and related backup documentation for payment processing and maintain accurate records of departmental financial paperwork
Respond to routine safety and risk inquiries, assist with training and cross-functional coordination, and support ongoing compliance and operational improvement efforts

Requirements:

At least 3 years of experience in administrative support, claims administration, risk management, or a related office-based role
Working knowledge of workers' compensation, insurance claims processing, accident reporting, and compliance documentation
Strong data entry and recordkeeping skills with the ability to maintain accurate, confidential, and well-organized electronic files
Experience coordinating with multiple departments and communicating professionally with employees, vendors, carriers, and outside partners
Familiarity with Accounts Payable support, including invoice submission and documentation tracking
Understanding of safety and compliance practices, including OSHA-related environments or construction industry operations
Ability to manage competing priorities, monitor deadlines, and follow detailed procedures with a high level of accuracy
Proficiency in general administrative tasks such as inbound call handling, office support, and document coordination

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:
May 04, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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