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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , San Diego

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

This role is perfect for someone who thrives in a dynamic environment where each day brings new tasks related to property operations, investor communications, project milestones, and administrative coordination. You’ll be the organizational backbone for a highly collaborative team — managing calendars, preparing lease files, assisting with due diligence packets, coordinating property tours, and supporting both the office and field teams. If you enjoy a mix of corporate support and light real estate operations, this is a fantastic long-term home.

Job Responsibility:

  • Manage calendars, meetings, and travel arrangements for executives and property leaders
  • Prepare and maintain lease files, tenant documents, vendor contracts, and compliance records
  • Support onboarding of new tenants, move-in packages, insurance documentation, and contact updates
  • Assist with project documentation, permitting files, and city/county submissions
  • Coordinate investor reports, meeting materials, and internal presentations
  • Help monitor key deadlines related to lease renewals, options, notices, and property milestones
  • Update and maintain CRM, tenant lists, and property management software
  • Support accounts payable tasks: invoice coding, approvals routing, and vendor onboarding
  • Greet visitors, manage reception duties, and assist with office operations

Requirements:

  • 2–4+ years administrative experience
  • real estate admin strongly preferred
  • Strong communication skills and polished professional presence
  • Experience with Yardi, AppFolio, MRI, or similar is a plus
  • Organized, detail-oriented, and excellent with multi-tasking
  • Comfortable interacting with property managers, tenants, and vendors

Nice to have:

Experience with Yardi, AppFolio, MRI, or similar is a plus

What we offer:
  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan

Additional Information:

Job Posted:
March 04, 2026

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