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Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Baton Rouge · Job Posted June 09, 2026
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Job Description

We are looking for an Administrative Assistant to join a team in Baton Rouge, Louisiana in a contract capacity with the potential for a permanent role. This position supports daily office operations by welcoming visitors, coordinating communication, maintaining organized records, and assisting with a wide range of clerical tasks. The ideal candidate is detail-oriented, comfortable handling documentation and correspondence, and able to work effectively with employees, customers, and vendors.

Job Responsibility

  • Welcome applicants and visitors at the front desk, provide basic guidance, and connect them with the appropriate HR contact for next steps
  • Assist with onboarding coordination by preparing materials and keeping employee documentation accurate, current, and well organized
  • Provide day-to-day administrative support across the office, including scheduling, correspondence, and general clerical assistance
  • Organize and maintain both paper and electronic files for invoices, statements, tax records, and personnel documents, including scanning and indexing records for easy retrieval
  • Enter and update customer and vendor details in company systems while ensuring information is complete and accurate
  • Communicate with customers and vendors to respond to questions, resolve billing concerns, and obtain required documents such as W-9s and Certificates of Insurance
  • Monitor document expiration timelines and follow up with external contacts to secure renewals before deadlines are missed
  • Manage office and operational supply inventory by tracking needs and placing orders in a timely manner
  • Sort, distribute, prepare, and send incoming and outgoing mail, including invoices, checks, financial paperwork, and business correspondence

Requirements

  • Previous experience in an administrative, office support, front desk, or related position
  • Strong verbal and written communication skills with the ability to provide attentive customer service in person, by phone, and through email
  • Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
  • Accurate data entry skills with close attention to detail and record-keeping quality
  • Ability to manage multiple tasks, stay organized, and prioritize work in a fast-paced office setting
  • Experience handling inbound and outbound calls, scheduling appointments, and maintaining organized documentation
  • Comfortable working with confidential employee, customer, and vendor information with attention to detail

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
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