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Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Salinas Contract work · Job Posted June 28, 2026
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Job Description

We are looking for a dependable Administrative Assistant to join a nonprofit organization and provide day-to-day office support for leadership and program operations. This Long-term Contract position offers the opportunity to learn the organization's services while helping create stronger administrative structure in a growing environment. The role will work closely with key staff, manage front-office tasks, and keep communication, records, and scheduling organized across daily activities.

Job Responsibility

  • Provide administrative support to organizational leadership and the Human Services Manager, helping keep daily operations on track
  • Welcome visitors, answer inbound calls, and direct inquiries in a courteous and helpful manner
  • Maintain accurate records, enter data into office systems, and prepare routine documents, reports, and correspondence
  • Coordinate calendars, meetings, and general office scheduling to support an efficient work environment
  • Assist with clerical tasks such as filing, document organization, mail handling, and supply tracking
  • Use Microsoft Word and Excel to create, update, and manage spreadsheets, forms, and other administrative materials
  • Support cross-functional needs as assigned while learning internal processes and adapting to the organization's workflow
  • Handle sensitive information with discretion and demonstrate reliability in a mission-driven office setting

Requirements

  • At least 1 year of experience in a clerical, administrative, or office support role
  • Strong verbal and written communication skills with a detail-oriented approach to internal and external interactions
  • Ability to learn new processes, accept training, and adapt to a growing organization
  • High level of trustworthiness and discretion when working with confidential information
  • Proficiency with Microsoft Word and Microsoft Excel
  • Experience with data entry, phone support, and general receptionist or front-desk responsibilities

Nice to have

Paychex experience is preferred but not required

What we offer

  • medical, vision, dental, and life and disability insurance
  • enrollment in our company 401(k) plan
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