CrawlJobs Logo

Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , City of Industry

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

We are looking for a highly organized Administrative Assistant to support daily office operations in City of Industry, California. This Long-term Contract position is ideal for someone who excels at coordinating schedules, managing documentation, and providing responsive support across administrative and finance-related tasks. The role requires strong attention to detail, sound judgment, and the ability to handle multiple priorities in an onsite environment.

Job Responsibility:

  • Coordinate calendars, meetings, and travel arrangements while ensuring schedules remain accurate and up to date
  • Respond to inbound calls and general inquiries professionally, directing requests to the appropriate teams and maintaining a high level of customer service
  • Prepare, organize, and maintain records, files, and documentation to support administrative, hiring, and operational activities
  • Assist with invoice review, payment processing, purchase order handling, and expense tracking in partnership with finance and vendors
  • Support timekeeping activities by reviewing time sheets and helping maintain accurate administrative records
  • Distribute incoming communications such as faxes and other office correspondence, ensuring timely delivery and follow-up
  • Contribute to onboarding and training coordination by scheduling sessions, preparing materials, and supporting related administrative processes
  • Help improve office workflows by identifying process efficiencies and assisting with the creation of dashboards and reporting tools

Requirements:

  • Proven experience in an administrative support role with strong organizational and multitasking abilities
  • Ability to deliver attentive customer service while managing inbound communications and routine office requests
  • Experience handling documentation, filing, data entry, and typing tasks with a high degree of accuracy
  • Familiarity with invoice processing, payment support, purchase orders, and other finance-related administrative duties
  • Comfortable managing calendars, scheduling meetings, and coordinating travel arrangements
  • Ability to work effectively with vendors, internal teams, and onsite stakeholders in a fast-paced setting
  • Strong attention to detail, sound judgment, and the ability to maintain confidentiality when handling sensitive information
What we offer:
  • Access to top jobs
  • competitive compensation
  • free online training
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 10, 2026

Work Type:
On-site work
Icon
Robert Half - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Administrative Assistant

Administrative Assistant

We are offering a permanent employment opportunity for an Administrative Assista...
Location
Location
United States , Wauwatosa
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proficiency in administrative assistance and office administration
  • Familiarity with administrative office operations
  • Competency in basic office skills such as filing, data entry, and typing
  • Experience with inter-office mail handling
  • Ability to order office supplies as needed and maintain inventory
  • Proficient in operating office equipment such as printers, scanners, and fax machines
  • Experience handling inbound and outbound calls
  • Excellent customer service skills
  • Experience in receptionist duties including answering multi-line phone systems and switchboards
  • Ability to coordinate corporate, charity, community, and outreach events
Job Responsibility
Job Responsibility
  • Attend to incoming calls from the national queue, ensuring effective and detail-oriented communication at all times
  • Take charge of resolving member issues by reviewing their files in the Lynx system
  • Document all member issues and resolutions in the member's narrative within the Lynx system
  • Schedule appointments for members across all departments
  • Assist members with their Member Portal, including resolving password issues
  • Input complaint details into the Lynx system, including member and staff information, subject of complaint, description, and resolution
  • Make outgoing calls to members as required
  • Respond to all emails from the assigned Email Follow-up lists
  • Stay updated with the organization's policies and procedures to provide accurate and consistent responses to questions
  • Participate in advocacy and outreach campaigns by contacting members, community leaders, and others
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • Fulltime
Read More
Arrow Right

Administrative Assistant

We are offering an exciting opportunity for an Administrative Assistant in the h...
Location
Location
United States , Los Angeles
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience as an Administrative Assistant or similar role
  • Proficient in Microsoft Excel and Microsoft Word
  • Familiarity with office management procedures and basic accounting principles
  • Excellent organizational and multitasking abilities
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong time management skills and the ability to prioritize work
  • High School degree
  • additional qualification as an Administrative assistant or Secretary will be a plus
  • Ability to work independently and as part of a team
Job Responsibility
Job Responsibility
  • Handle incoming student calls and provide necessary assistance
  • Efficiently process student applications
  • Schedule and manage appointment requests
  • Ensure prompt and accurate handling of mail
  • Assist in the use and management of Microsoft Office Suite
  • Provide high-quality customer service
  • Manage administrative duties as necessary
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • eligibility to enroll in company 401(k) plan
  • Fulltime
Read More
Arrow Right

Administrative Assistant

Res Publica Group is a strategic communications agency helping clients own and s...
Location
Location
Salary
Salary:
Not provided
respublicagroup.com Logo
Res Publica Group
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2-3 years as an administrative assistant or in a similar role, with receptionist experience
  • Excellent written and verbal communication skills
  • Strong organizational and time management abilities
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Ability to work independently and as part of a team
  • Adaptable and flexible in a fast-paced, dynamic environment
  • Discretion and confidentiality when handling sensitive information
  • Personable, proactive and professional demeanor
Job Responsibility
Job Responsibility
  • Manage calendars, schedule appointments, and coordinate meetings for executives and other team members
  • Write, proof and edit communications and other materials such as client invoices
  • Handle incoming phone calls, emails, and visitors in a professional manner
  • Greet and direct clients, vendors, and other visitors to personnel or meeting spaces
  • Assist with travel arrangements, expense reporting, and other administrative tasks
  • Plan and coordinate internal meetings with materials, catering and technology support
  • Provide general office support, including ordering supplies, managing outgoing parcels, and liaising with vendors
  • Perform ad-hoc projects and other duties as assigned
What we offer
What we offer
  • Competitive salary and benefits
  • Strong vacation and leave policies
  • Discounted commuter and fitness benefits
  • Regular social and philanthropic events
  • Professional development resources
  • Fulltime
Read More
Arrow Right

Administrative Assistant

Kickstart your career in finance with a thriving wealth management practice in E...
Location
Location
United Kingdom , Edinburgh
Salary
Salary:
25000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Administrative experience
  • a tech-savvy individual with strong office software skills
  • a confident communicator, both written and verbal
  • a proactive team player with a client-first mindset
  • a self-motivated problem solver who thrives in a dynamic environment
Job Responsibility
Job Responsibility
  • Processing business transactions with accuracy and efficiency
  • managing emails and ensuring timely responses
  • overseeing office supplies and purchases
  • providing crucial support to fee earners and advisers
  • keeping spreadsheets and databases up to date
  • handling client queries via phone, email, and written communication
  • assisting with investment and mortgage business processing
  • preparing for client meetings with research and documentation
  • welcoming clients into our Edinburgh office and making them feel at home
  • scheduling appointments, managing diaries
What we offer
What we offer
  • Professional development and career progression opportunities
  • a creative, supportive, and collaborative work culture
  • comprehensive training to sharpen your skills
  • Fulltime
Read More
Arrow Right

Administrative Assistant

We are offering a contract to hire employment opportunity for an Administrative ...
Location
Location
United States , West Des Moines
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proficiency in Administrative Assistance, with a proven track record in a similar role
  • Experience in handling Receptionist Duties, such as answering calls and greeting visitors
  • Strong Customer Service skills with the ability to handle inquiries and complaints professionally
  • Proficiency in Microsoft Word and Microsoft Excel for creating reports, presentations, and managing data
  • Demonstrable experience in Email Correspondence, with excellent written communication skills
  • Ability to manage Daily Mail, including sorting, distributing, and dispatching
  • Experience in Calendar Management, scheduling appointments, and coordinating meetings
Job Responsibility
Job Responsibility
  • Act as the first point of contact for all incoming calls and walk-in visitors, providing excellent customer service at all times
  • Take responsibility for scheduling meetings and managing conference room bookings to ensure smooth daily operations
  • Handle daily mail tasks efficiently, ensuring all correspondence is appropriately distributed
  • Demonstrate proficiency in Microsoft Word and Excel to create and manage documents and spreadsheets as required
  • Maintain a high level of organization and attention to detail in all administrative tasks
  • Use Microsoft Outlook for detail oriented email correspondence, adhering to high standards of email etiquette
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligibility to enroll in our company 401(k) plan
  • Fulltime
Read More
Arrow Right

Administrative Assistant

We are in the market for an Administrative Assistant to join our team in the Rea...
Location
Location
United States , Pittsburgh
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 2 years of experience working as an Administrative Assistant in the Real Estate & Property industry
  • Proficiency in handling and redirecting inbound calls
  • Demonstrated excellence in providing customer service
  • Familiarity with data entry operations and maintaining databases
  • Ability to manage email correspondence effectively and professionally
  • Experience in managing both inbound and outbound calls
  • Proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word
  • Capable of scheduling appointments and managing calendars efficiently
  • Experience in tenant retention strategies and practices
  • Knowledge of property management procedures and regulations
Job Responsibility
Job Responsibility
  • Handle tenant inquiries and provide excellent customer service
  • Schedule appointments and manage the tenant retention process
  • Accurately perform data entry tasks to ensure up-to-date records
  • Manage email correspondence with tenants and other stakeholders
  • Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to perform administrative tasks
  • Assist with property management duties as required
  • Ensure all inbound calls are answered promptly and professionally
  • Assist in the development and implementation of efficient processes for tenant management
  • Collaborate with the team to ensure smooth operations and tenant satisfaction
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • Fulltime
Read More
Arrow Right

Administrative Assistant

We are offering a temporary to permanent employment opportunity for a Bilingual ...
Location
Location
United States , Santa Barbara
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • MUST be bilingual in Spanish to be considered
  • Proven experience in Administrative Assistance
  • Proficiency in tasks such as scheduling, office management, and clerical duties
  • Exceptional customer service skills, with the ability to professionally interact with clients and staff at all levels
  • Ability to handle confidential information with discretion
  • Proficient with Microsoft Office Suite, particularly Excel and Word
  • Excellent time management skills, with the ability to prioritize and multitask
  • High level of accuracy and attention to detail
  • Positive attitude, flexible, and a team player
Job Responsibility
Job Responsibility
  • Efficiently process and manage customer credit applications
  • Maintain and update customer credit records to ensure accuracy
  • Handle customer inquiries and resolve any issues promptly
  • Monitor customer accounts and initiate appropriate action when necessary
  • Conduct weddings at the courthouse as part of your duties
  • Liaise with lawyers and other detail-oriented individuals as part of your daily tasks
  • Utilize the Microsoft Office Suite and cashiering system Tyler for various administrative tasks
  • Assist with data entry and typing tasks as required
  • Provide detail-oriented and courteous service to all customers
  • Utilize your Spanish language skills in your daily interactions and tasks
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • Fulltime
Read More
Arrow Right

Administrative Assistant

Robert Half is seeking an Administrative Assistant for our client located in Laf...
Location
Location
United States , Lafayette, Louisiana
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 1 year of Administrative Assistant experience preferred
  • Strong knowledge of Microsoft Excel and Microsoft Word
  • Customer service experience
  • Multitask experience desired
  • Document control experience
  • Knowledge of data entry
  • Compiling Documents experience preferred
  • Ability to use the internet for research
Job Responsibility
Job Responsibility
  • Responsible for securing the timely preparation and submission of building permits
  • Prepare and submit timely check requests for permits, water taps and impact fees
  • Deliver building permit applications to responsible municipality department and pick up when ready
  • Maintain a professional and courteous relationship with municipality departments and staff members
  • Serve as the designated division contact for permit or other issues and respond promptly
  • Maintain Architectural Review Committee (ARC) and Homeowner Association (HOA) approvals for new home construction
  • Record newly recorded or purchased lots and building permit information into JDE to maintain the construction scheduling software
  • Upload all building permits to the Vendor Extranet and Network folders
  • Request staking requests and surveys from civil engineers for all lots based on construction trench schedule
  • Coordinate with the consultants (architect, engineering, soils etc.) for a timely and complete building plan package submission
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Eligibility to enroll in company 401(k) plan
  • Fulltime
Read More
Arrow Right