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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Santa Ana

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an organized Administrative Assistant to support a growing team in California. This contract opportunity with permanent potential is ideal for someone who enjoys keeping office operations running smoothly while managing contract-related paperwork and day-to-day administrative tasks. The role is fully onsite and offers the chance to work in a collaborative office environment with flexibility in scheduling.

Job Responsibility:

  • Coordinate and maintain contract documentation, ensuring records are accurate, current, and easy to retrieve
  • Prepare, review, and process change orders and purchase orders to support active projects and office operations
  • Provide front office support by answering incoming calls, directing inquiries, and greeting visitors professionally
  • Enter and update information in internal systems and spreadsheets with strong attention to detail
  • Assist with general administrative activities such as filing, scheduling, document preparation, and correspondence
  • Support project and office teams by tracking paperwork deadlines and following up on outstanding items
  • Work with tools such as AutoQuotes, Bluebeam, and Adobe for document handling and project-related administrative tasks, with training available as needed

Requirements:

  • At least 5 years of experience in administrative support, office coordination, or a similar role
  • Background handling contracts, change orders, and purchase orders in a detail-oriented setting
  • Comfortable managing inbound calls, front desk responsibilities, and general office communication
  • Strong data entry skills with a high level of accuracy and organization
  • Ability to work onsite in Santa Ana, California and manage multiple priorities in a small office environment
  • Proficiency with standard office software
  • familiarity with AutoQuotes, Bluebeam, or Adobe is helpful but not required
  • Strong communication skills and a dependable, team-oriented approach to daily work

Nice to have:

  • Familiarity with AutoQuotes
  • Bluebeam
  • Adobe
What we offer:
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life insurance
  • Disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 05, 2026

Work Type:
On-site work
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