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Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, San Francisco · Job Posted May 27, 2026
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Job Description

We are looking for a dependable Administrative Assistant to support sales and operations activities for a Contract position based in San Francisco, California. This role is well suited to someone who enjoys keeping information accurate, coordinating multiple moving parts, and working efficiently in a busy environment. The position will contribute to day-to-day administrative execution through careful data management, reporting support, and coordination with internal teams and external partners.

Job Responsibility

  • Maintain accurate records by entering and updating customer, order, inventory, and operational information across daily workflows
  • Build, manage, and refine Excel trackers and reports used to monitor activity, reconcile data, and support business decisions
  • Prepare customer billing documents, issue invoices, and follow up on related administrative details to keep transactions on schedule
  • Create purchase orders, monitor their progress, and coordinate updates to help ensure timely completion of requests
  • Support the full order administration cycle by reviewing documentation, updating records, and helping move requests through fulfillment
  • Coordinate shipping and receiving activities, including paperwork preparation, delivery tracking, and confirmation of incoming and outgoing goods
  • Investigate and resolve mismatches involving invoices, purchase orders, packing slips, and shipping or receiving records
  • Communicate with vendors, carriers, warehouse contacts, and internal departments to address order, shipment, and billing questions
  • Organize transactional files and generate scheduled or on-demand reports for sales and operations leadership
  • Provide broader administrative support, including inventory-related tasks and process improvement assistance to strengthen accuracy and efficiency

Requirements

  • Experience providing administrative support in an office, sales support, or operations-focused environment
  • Strong data entry skills with a high level of accuracy and attention to detail
  • Proficiency in Microsoft Excel, including the ability to maintain trackers, reports, and reconciliations
  • Ability to manage multiple priorities in a fast-paced setting while meeting deadlines
  • Clear communication skills for working with internal teams, vendors, carriers, and customers
  • Familiarity with invoice processing, purchase order administration, and order documentation
  • Comfortable handling general office support duties, including inbound call coverage and receptionist-related tasks

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
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