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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Parsippany

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

A reputable educational organization is seeking an Administrative Assistant to support school leadership and keep daily operations running smoothly. This role requires someone highly organized, professional, and comfortable multitasking in a busy school environment.

Job Responsibility:

  • Welcoming visitors, checking identification, and maintaining a professional front desk atmosphere
  • Answering and directing phone calls, taking messages as needed
  • Keeping the front office and lobby neat and orderly
  • Tracking daily attendance for staff and students and submitting reports to HR
  • Assisting faculty with administrative tasks such as copying, distributing notices, and preparing documents
  • Helping parents navigate the school’s online portal
  • Ensuring compliance with sign‑in procedures and security systems
  • Coordinating room bookings, updating the schoolwide calendar, and managing the VP’s schedule
  • Supporting safety procedures, including fire drill attendance and missing‑student response steps
  • Partnering with custodial staff for school events
  • Sending schoolwide communications when approved
  • Processing business office forms and routing documents for signatures
  • Entering and tracking staff time‑off requests in ADP
  • Performing additional duties as needed

Requirements:

  • High school diploma required
  • additional office or administrative experience preferred
  • Strong multitasking skills and ability to work in a fast‑paced school setting
  • Excellent verbal and written communication skills
  • Solid computer skills, including internet research and general office software
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
February 13, 2026

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