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Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Woodbridge · Job Posted May 20, 2026
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Job Description

We are looking for an Administrative Assistant to provide dependable office support for a contract maternity leave assignment in Woodbridge, Virginia. This position will help keep daily operations organized by managing transaction-related administration, coordinating communications, and supporting office staff with a high level of accuracy. The ideal candidate is comfortable handling detailed paperwork, maintaining records, and contributing to a detail-oriented real estate sales and lease environment.

Job Responsibility

  • Manage administrative workflows related to new property listings and closed sales, including entering information into internal systems and reviewing documentation for accuracy and completeness
  • Prepare and maintain transaction records such as purchase agreements, sold files, and monthly activity reports while ensuring deadlines are met
  • Calculate advertising charges, review promotional content for accuracy, and submit approved ads to local publications as needed
  • Support office operations by distributing assignments, handling correspondence and mail, answering inbound calls, and assisting with appointment coordination
  • Monitor escrow and pending transaction files when applicable, confirming required documents and details are complete, compliant, and properly recorded
  • Coordinate with staff, managers, and sales associates to promote smooth communication and provide day-to-day administrative support across the office
  • Assist with scheduling, training, and oversight of office personnel, and provide backup coverage to maintain consistent departmental support
  • Help organize special events and prepare marketing materials such as flyers, brochures, collateral pieces, and handouts
  • Take on additional office and administrative duties as assigned to support business needs during the contract period

Requirements

  • Experience providing administrative support in an office environment, preferably within real estate, sales, leasing, or a related business setting
  • Strong data entry skills with the ability to maintain accurate records and process detailed documentation efficiently
  • Ability to manage inbound calls, written correspondence, mail handling, and general receptionist-style responsibilities with strong attention to detail
  • Familiarity with coordinating schedules, appointments, and multiple priorities in a fast-paced office
  • Strong organizational skills and attention to detail, especially when working with transaction files, reports, and compliance-related paperwork
  • Effective communication skills with the ability to work collaboratively with office staff, managers, and sales professionals
  • Comfortable using standard office software and administrative systems to support reporting, file management, and daily operations

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
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