Administrative Assistant, Robert Half

Robert Half

Location:
United States, Tuskegee

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

We are seeking a detail-oriented and highly organized Administrative Assistant to provide critical support to the department head overseeing development, fund management, and accounting operations. The ideal candidate will effectively manage administrative tasks, assist in posting to accounts, and ensure the seamless flow of operations crucial to meeting departmental and organizational goals.

Job Responsibility:

Provide comprehensive administrative support to the department head, including calendar management, scheduling meetings, taking minutes, and preparing materials for presentations
Assist in tracking development and giving funds, ensuring accurate documentation of transactions, and maintaining financial reports for donor contributions and other funding sources
Accurately post and reconcile gifts and expenses to corresponding accounts, ensuring timely processing and proper coding per organizational standards
Maintain and organize records related to funding, donor correspondence, and departmental financial documents to ensure accessibility and compliance with organizational policies
Act as a liaison between the department head and internal/external stakeholders, including donors, team members, and other departments, to ensure smooth communication and coordination
Identify opportunities to improve administrative workflows and processes, supporting the department in achieving greater efficiency and accuracy
Take on additional tasks as needed to support departmental and organizational objectives

Requirements:

High school diploma or equivalent required
associate degree in business, administration, or a related field preferred
Proven experience as an administrative assistant, preferably with exposure to development, fund management, or finance-related functions
Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
experience with accounting or donor management software (e.g., QuickBooks, Salesforce, or Blackbaud) is a plus
Exceptional ability to multitask, prioritize assignments, and meet deadlines in a fast-paced environment
Strong accuracy and precision in data entry, account postings, and maintaining financial records
Excellent written and verbal communication skills to interact effectively with stakeholders at all levels
High level of discretion and judgment when handling sensitive departmental and financial information

Nice to have:

Familiarity with development and fundraising processes
Knowledge of basic accounting principles and terminology
A proactive mindset with a willingness to take initiative and learn new systems

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 27, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Administrative Assistant