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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Woburn

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Woburn, Massachusetts. This role involves providing essential support to ensure the smooth operation of daily administrative tasks. If you thrive in a fast-paced environment and have excellent organizational skills, we encourage you to apply.

Job Responsibility:

  • Support the e-filing of federal and state tax returns
  • Contact clients to follow up on missing information, signatures, and e-file authorizations
  • Responsible for handling incoming client calls, answering questions, and assisting them with navigating our portal
  • Download, track, and organize all e-file authorization forms
  • Assist with outbound client calls and document retrieval
  • Scan, upload, and organize tax-related documents post–tax season
  • Maintain accurate and well-organized digital filing systems
  • Coordinate and schedule client calls and appointments for a team of accountants
  • Office calendar support and schedule/order office lunches
  • Provide administrative support during peak tax season and throughout the year
  • Participate in off-season training to support more complex tax administrative tasks

Requirements:

  • 2–5 years of administrative experience in a professional confidential environment
  • 2+ years of Excel skills, including data entry and spreadsheet management
  • Proficiency with Microsoft Office (Outlook, Word, Excel)
  • Experience handling confidential and sensitive information
  • Comfortable with frequent phone work and direct client communication
  • Strong attention to detail and organizational skills
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
January 29, 2026

Work Type:
On-site work
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