Administrative Assistant Jobs

Hollywoodfl

Location:
United States, Hollywood

Category:
Office Administration

Contract Type:
Not provided

Salary:

24.92 - 37.88 USD / Hour

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Job Description:

Is your mantra “Stay Ready So You Don't Have To Get Ready”? Well, seize the opportunity with the City of Hollywood. We can provide you with a pathway to employment through our temporary employee pool. This is a great opportunity if you’re new to the workforce, re-entering the workforce or looking to gain new skills or develop your skill set. As a member of our temporary employee pool, you’ll learn more about our organization and mission first-hand, showcase your talent and serve the community.

Job Responsibility:

Prepares correspondence, invoices, statements, reports, and other materials from copy or notes
composes letters, memoranda, minutes, notices, and other correspondence
Responds to telephone or in-person inquiries
greets the general public
provides information on departmental services and functions
directs callers
May oversee the processing of various departmental records transactions including employee personnel action forms, purchase orders and requisitions
Requisitions supplies and equipment
may assist in the preparation of budgets and payroll, checks operating reports for accuracy and conformance to policies and standards
and updates publications
Operates a computer, photocopier, printer, calculator, and other office equipment as required
Maintains specialized manual or automated filing systems
Maintains supervisor’s and other department personnel’s appointment calendars as required
May be required to research, collect, and compile data for administrative reports
Gathers information on projects from departments and offices
edits and proofreads the information submitted
Prepares reminders to departments and office staff, and requests updates on projects and events as needed
May prepare agenda items and minutes for department related meetings or committees
May oversee special projects as required or requested by supervisor
May oversee department inventory and archives correspondence in accordance with record retention specifications
Organizes and submits travel documents for department personnel
May prepare and submit payroll for the department as needed
Effectively and positively represents the city in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation
Establishes and maintains effective and professional relationships with work colleagues, supervisors and managers
Performs related work as required for this position description only

Requirements:

Must be available for temporary, on-call, non-remote, assignments of varying timeframes
High School Diploma or GED
supplemented by a minimum of two (2) years of responsible clerical and administrative experience including use of computers and standard software applications
Some positions may require special education or training in a technical job-related field of study
Administrative/Secretarial Certifications
Certified Professional Assistant Certification
Microsoft Word Basic/Intermediate
Microsoft Word Advanced
Microsoft Outlook
Microsoft Excel Basic/Intermediate
Notary License
Valid Driver’s License: With proof of automobile insurance
Background Check: Must have an acceptable background record
Driving Abstract: Must have an acceptable driving record
Knowledge of modern office terminology, methods, practices and procedures
Knowledge of modern information systems and software
Knowledge of business English and arithmetic
Knowledge of departmental and municipal rules, regulations, policies, and procedures
Skills in the use of modern office equipment
Skill in communicating information tactfully and impartially
Ability to understand and follow complex verbal and written instructions
Ability to establish and maintain effective professional working relationships with colleagues, supervisors, managers, subordinates, and the general public
Ability to make decisions and interpretations in accordance with established rules, policies, and procedures
Ability to ensure confidentiality in matters related to the collective bargaining process

Additional Information:

Job Posted:
December 09, 2025

Expiration:
December 31, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Administrative Assistant

Hollywoodfl

Location:United States, Hollywood

Category:Office Administration

Contract Type:Not provided