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Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Dayton · Job Posted June 28, 2026
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Job Description

We are looking for a detail-oriented Administrative Assistant to support a university office in Dayton, Ohio. This Long-term Contract position will serve as a welcoming first point of contact for students, faculty, and visitors while helping keep daily administrative operations organized and efficient. The role combines front-desk coordination, document handling, email management, and general office support in a busy academic environment.

Job Responsibility

  • Welcome students, faculty, and visitors to the office area and provide courteous front-desk assistance
  • Respond to routine student inquiries and help coordinate completion of university-related forms and transcript requests
  • Monitor and organize shared and individual email inboxes, ensuring messages are addressed or routed appropriately
  • Prepare, revise, and format letters and other documents using Microsoft Word, including mail merge tasks when needed
  • Maintain accurate office records through filing, scanning, and general document organization
  • Support communication by handling inbound calls, responding to email correspondence, and directing questions to the appropriate contacts
  • Assist with appointment scheduling and other administrative coordination to support day-to-day office activities
  • Work closely with faculty and students to provide timely administrative support in a well-organized academic setting

Requirements

  • Previous experience in an administrative, office support, or front-desk role
  • Strong customer service skills with the ability to interact professionally with students, faculty, and visitors
  • Proficiency in Microsoft Word, Outlook, and Excel for document preparation, communication, and basic record keeping
  • Ability to manage multiple tasks at once, including email correspondence, scheduling, and document processing
  • Experience with data entry, filing, scanning, and maintaining organized records
  • Comfortable handling inbound phone calls and responding to inquiries with accuracy and professionalism
  • Strong written and verbal communication skills
  • High attention to detail and the ability to work effectively in a busy office environment

What we offer

  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
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