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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Buffalo

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a dependable Administrative Assistant to support daily office operations in Buffalo, New York. This contract opportunity is ideal for someone who enjoys balancing front-desk interaction with behind-the-scenes administrative coordination. The person in this role will help keep the office organized, provide a welcoming experience for visitors and callers, and assist with a variety of program and event-related tasks.

Job Responsibility:

  • Welcome visitors, manage front-desk activities, and create a positive first impression for guests, staff, and partners
  • Respond to incoming calls, route messages appropriately, and assist with general office inquiries in a courteous and timely manner
  • Enter, update, and maintain information in office records and databases with a strong focus on accuracy and organization
  • Prepare copies, assemble materials, and support routine administrative projects that help the team operate efficiently
  • Coordinate meeting rooms and event spaces, including setup arrangements and logistical support for programs and internal activities
  • Assist with administrative needs across multiple priorities, adjusting quickly as schedules and requests change throughout the day
  • Provide dependable support in a fast-paced environment while interacting effectively with individuals from a wide range of backgrounds and communication styles

Requirements:

  • Previous experience in an administrative assistant, receptionist, or general office support role
  • Comfortable handling inbound phone calls and in-person interactions with professionalism and a positive attitude
  • Strong data entry skills with attention to detail and the ability to manage information accurately
  • Ability to multitask, stay organized, and work effectively under pressure in a busy office setting
  • Proficiency with standard administrative tasks such as copying, filing, scheduling support, and document preparation
  • Effective interpersonal and communication skills, with the ability to work well with diverse groups of people
  • Reliable attendance and a proactive approach to supporting office and program needs
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 04, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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