Administrative Assistant Job at Apollo Mechanical Contractors (Hillsboro)

Administrative Assistant

We are looking for an organized Administrative Assistant to support daily office...

Location

United States , Long Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative support, office coordination, or receptionist-focused role
Demonstrated ability to handle inbound calls effectively and communicate clearly with a range of contacts
Strong data entry skills with a high level of accuracy and attention to detail
Comfortable working in an administrative office setting while managing multiple tasks and shifting priorities
Proficiency with Outlook and other standard office applications used for scheduling and communication
Ability to maintain organized records, protect confidential information, and follow established procedures
Dependable interpersonal skills with a detail-oriented, service-oriented approach to daily support responsibilities

Job Responsibility

Manage day-to-day administrative tasks to help maintain smooth office operations and timely completion of assigned work
Serve as the first point of contact for incoming phone calls, directing inquiries appropriately and providing courteous assistance to callers
Perform accurate data entry and maintain organized records, files, and documentation for administrative processes
Support reception and front-desk coverage by greeting visitors, responding to routine requests, and ensuring a welcoming office presence
Coordinate interview scheduling by arranging calendars, confirming meeting details, and communicating logistics with relevant participants
Use Outlook and other office tools to manage correspondence, appointments, and general administrative communication
Assist with broader office support activities as needed, helping teams stay organized and operational priorities on track

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Administrative Assistant

Enter and retrieve information contained in computer databases using a keyboard,...

Location

Mexico , Mexico City

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation

Job Responsibility

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation

Fulltime

New

Administrative Assistant

We are looking for an organized Administrative Assistant to support daily depart...

Location

United States , Margate

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency with Microsoft Word and general office computer applications
Experience preparing detailed correspondence, reports, forms, and other business documents
Ability to manage records, maintain filing systems, and organize administrative information accurately
Strong attention to detail when reviewing applications, reports, invoices, and other department documents
Ability to support budget tracking, purchasing records, and order-related documentation
Comfortable working independently while following direction from supervisors and department leadership
Effective written and verbal communication skills for sharing information across teams and departments

Job Responsibility

Prepare letters, memoranda, reports, claim documents, requisitions, supply requests, and other administrative materials needed by the department
Maintain filing systems and official records, ensuring documents are organized, accessible, and updated in accordance with unit needs
Review incoming reports, applications, and related paperwork for completeness and accuracy, then share information with appropriate staff when needed
Track purchasing activity and compile budget-related information for departmental orders and division-level needs
Support the Department Head during periods when the Office Manager is unavailable and help manage priority administrative tasks
Use office software and standard business equipment to create forms, enter information, transcribe content, and complete assigned clerical work
Coordinate administrative processing for invoices, bonds, orders, and public notices while working independently with supervisors
Provide additional office support and assist with emergency response-related duties as required by the department

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Pompano Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, office support, or receptionist position
Strong data entry skills with close attention to detail and accuracy
Proficiency with Microsoft Excel, Microsoft Word, and other basic computer applications
Ability to manage multiple routine tasks while staying organized in a fast-paced office setting
Strong phone etiquette and confidence handling inbound calls
Clear written and verbal communication skills
Availability to work a permanent schedule, Monday through Friday, with occasional weekend hours as needed.

Job Responsibility

Maintain and update paper inventory information with a high level of accuracy in company systems and spreadsheets
Enter operational data promptly and verify records to help keep inventory and administrative information current
Provide general office support, including organizing documents, preparing routine paperwork, and assisting with administrative tasks as assigned
Answer incoming calls in a courteous manner and direct inquiries to the appropriate team members
Support front desk and receptionist-related duties to help ensure smooth day-to-day office workflow
Use Excel, Word, and other standard office applications to create, update, and manage business records
Assist the team during regular Monday through Friday business hours and provide occasional weekend support when required.

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan
Free online training
Access to top jobs
Competitive compensation

Fulltime

New

Administrative Assistant

We are looking for an experienced Administrative Assistant to support a busy rea...

Location

United States , Boca Raton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, with the ability to learn additional software and systems quickly
Demonstrated ability to manage multiple assignments at once while meeting deadlines in a fast-paced office setting
Strong written and verbal communication skills with a thoughtful approach to client and internal interactions
High level of accuracy and attention to detail when handling data entry, files, reports, and correspondence
Experience answering inbound calls and providing responsive customer service in an administrative or office support role
Effective time management skills and the ability to work independently while contributing as part of a team
Prior experience in real estate, legal, or another services environment is helpful but not required

Job Responsibility

Provide day-to-day administrative support to office leadership while remaining available to assist other members of the leadership team as needed
Prepare business documents, reports, letters, and presentation materials using Microsoft Office applications, with a strong emphasis on Excel, Word, and Outlook
Maintain organized physical and digital filing systems for property listings, client records, and office documentation in accordance with company standards
Enter and update seller, buyer, and listing information across company databases, including new listings, pricing updates, status changes, extensions, and open house details
Coordinate the development and production of marketing collateral such as brochures, presentation packages, newspaper placements, and magazine advertising materials
Handle incoming office calls, respond to routine inquiries, and direct communications appropriately to support smooth front-office operations
Assist with drafting standard client correspondence and, when needed, help prepare listing or sales-related documents
Oversee general office organization by monitoring supplies, arranging stationery needs, and helping resolve routine issues with office equipment such as printers or fax machines
Support client hospitality and appointment-related needs by helping maintain a detail-focused and welcoming office environment

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office...

Location

United States , Fort Lauderdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an administrative, office support, or receptionist role
Familiarity with answering inbound calls and delivering detail-oriented customer-facing support
Experience with data entry and maintaining accurate administrative records
Basic knowledge of purchase orders or other light accounting support duties
Proficiency with Windows-based computer systems and Google Workspace applications
Strong organizational skills with the ability to manage multiple tasks across a part-time schedule
Clear written and verbal communication skills and a dependable, detail-oriented work style

Job Responsibility

Manage day-to-day administrative support activities to keep office operations organized and efficient
Answer incoming calls, greet visitors, and provide attentive front-desk assistance
Prepare, enter, and maintain accurate records, documents, and general office data
Support basic accounting-related tasks, including handling purchase orders and related paperwork
Coordinate scheduling and assist with routine office communications and follow-up tasks
Use Windows applications and Google Workspace tools to create, update, and organize business information
Provide receptionist and clerical support as needed to help the team meet daily priorities

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Parttime

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support program...

Location

United States , Stirling

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in administrative support, office coordination, or a similar assistant role
Strong data entry skills with careful attention to accuracy and detail
Ability to organize receipts, invoices, financial records, and other documentation in a structured manner
Comfortable working in web-based systems or internal portals to update records and track information
Ability to manage multiple tasks, follow up on missing items, and meet deadlines in a fast-paced environment
Clear and detail-focused communication skills for coordinating with vendors, internal teams, and program stakeholders
Proficiency with general administrative duties, including document handling, record maintenance, and basic financial tracking

Job Responsibility

Maintain and update attendee and profile records by entering new details, correcting inaccuracies, and researching missing information in internal systems
Enter evaluation data and other required program information into designated portals with a high level of accuracy and completeness
Coordinate requests for honoraria and support the submission and follow-up of expense-related items for meetings and programs
Collect payment documentation such as check stubs, save and upload files, and record transaction details in the appropriate systems
Follow up with vendors to obtain missing receipts and organize supporting documents for program and financial records
Review venue and program expenses, confirm supporting information is complete, and escalate mathematical discrepancies to Accounting when needed
Audit program records in internal portals by comparing financial details, validating fees, confirming required files are uploaded, and checking that activities remain within budget guidelines
Update logs, checklist pages, and status fields to reflect complete and accurate closeout information and prepare programs for reconciliation review
Provide administrative support for additional non-bureau projects by uploading meeting documentation, entering costs, and processing related payment and expense requests as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for a proactive Administrative Assistant to support daily busines...

Location

United States , Torrance

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, office support, or receptionist-focused role is preferred
Strong written and verbal communication skills in English with the ability to interact effectively with employees, clients, and vendors
Proven ability to manage multiple priorities, stay organized, and meet deadlines in a fast-moving environment
Detail-oriented approach with strong customer service skills and a dependable attitude toward daily responsibilities
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
Experience with data entry and familiarity with accounting or administrative software is an advantage
Ability to handle confidential information with discretion and exercise good judgment in sensitive situations
Self-motivated and adaptable, with the ability to work independently while contributing to a team setting

Job Responsibility

Manage front desk activity, greet visitors, answer inbound calls, and direct inquiries in a helpful and attentive manner
Handle invoice processing and provide administrative support for billing follow-up and collection-related tasks
Maintain accurate filing systems, records, and business documentation to support efficient day-to-day operations
Assist with employee onboarding materials and help keep personnel documentation organized and up to date
Prepare and distribute internal notices, updates, and routine communications across teams
Coordinate meetings, company gatherings, and other internal or external events, including scheduling and logistical support
Monitor office equipment, track fixed assets, and help ensure workplace resources are properly documented
Manage supply inventory, submit purchase orders as needed, and keep the office stocked for daily use
Provide general administrative assistance, data entry, and cross-functional support to departments throughout the organization

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

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