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Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Morristown · Job Posted January 26, 2026
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Job Description

A well‑established organization is seeking a highly organized and detail‑driven Administrative Assistant to support two senior leaders within the HR function. This role is ideal for someone who excels at multitasking, thrives in a fast‑paced environment, and enjoys providing exceptional administrative and event‑planning support. You will serve as a key partner to HR leadership while interacting regularly with employees, guests, and external contacts.

Job Responsibility

  • Greet employees, visitors, and vendors, ensuring a polished and professional first impression
  • Prepare, format, and edit correspondence, reports, and internal documents
  • Manage calendars for HR leadership, including scheduling meetings, interviews, trainings, and internal events
  • Assist with data entry, HR document organization, and maintenance of highly confidential information
  • Coordinate travel arrangements, meeting logistics, and day‑to‑day administrative needs
  • Draft and refine communications on behalf of HR leaders and follow up on delegated tasks
  • Help gather and prepare materials for meetings, presentations, and HR initiatives
  • Support time tracking, expense submissions, and invoice preparation
  • Maintain organized digital and physical filing systems and ensure all documentation is easily retrievable
  • Support special HR projects, trainings, and employee‑focused initiatives as needed
  • Coordinate food, beverages, and room setups for meetings, trainings, interviews, and HR‑hosted events
  • Manage conference room scheduling and ensure spaces are meeting‑ready
  • Plan and support internal celebrations, employee events, new‑hire gatherings, and other HR‑sponsored functions
  • Be thoughtful about menu planning, dietary restrictions, budgets, and presentation standards

Requirements

  • Bachelor’s Degree REQUIRED
  • 1–2 years of administrative experience preferred, but strong recent graduates with internship experience are welcome to apply
  • Exceptional organizational skills, accuracy, and the ability to juggle multiple priorities
  • Excellent written and verbal communication skills
  • Professional presence with a strong customer‑service orientation
  • Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
  • Discretion, reliability, and the ability to handle sensitive information appropriately

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
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