Administrative assistant, Randstad

Randstad

Location:
Canada, Montréal

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Not provided

Save Job

Apply Position

Job Description:

Are you looking for a new administrative challenge? Are you interested in a career in the sector of architecture? Are you looking to work in a stimulating work environment where employee well-being and happiness are at the heart of the company's concerns and values? Our client, an upstanding architecture firm, is looking for an Administrative Assistant for their downtown Montreal office.

Job Responsibility:

Assist the associates by drafting and/or preparing various documents (offers of service, minutes, fee proposals, contracts, etc.) and by making various reservations
Prioritize files according to urgency, make necessary follow-ups and reminders
Assist associates with invoicing, time sheets and project progress in the form of reports or analyses
Manage associates' e-mails and ensure proper filing
Ensure proper office management (ordering supplies, mail, access cards, landlord communication, etc.)
Receive and route calls, take messages and provide information
Assist office staff with various requests
Assist the coordinator with various tasks as required
Perform any other administrative tasks requested by management

Requirements:

3 to 5 years' experience as an administrative assistant
Very good knowledge of the Microsoft Excel, Word, Office suite and collaboration tools (TEAMS, One drive)
Good knowledge of an Integrated Management System (ERP), management and tracking of operations (e.g. SAP, Microsoft Dynamics, Odoo/ATOOM)
Ability to manage several files simultaneously
Fluency in spoken and written French
Proactive, rigorous, versatile, detail-oriented and a team player
Good learning and deadline management skills
Knowledge of the architecture and/or construction industry
Knowledge of social networks

Nice to have:

Knowledge of the architecture and/or construction industry
Knowledge of social networks

What we offer:

Competitive salary based on experience
Group insurance and group RRSP-DPSP at end of probation period
Access to telemedicine with group insurance
Firm-paid training
Great challenges to match your talent and expertise
Office located in downtown Montreal, accessible by public transit
Incredible colleagues and great social activities organized by the office

Additional Information:

Job Posted:
May 26, 2025

Expiration:
June 23, 2025

Employment Type:

Fulltime

Work Type:

On-site work

View All Jobs In This Company

Job Link Share:

Administrative assistant