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Administrative Assistant

https://www.randstad.com Logo

Randstad

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Location:
Canada , Québec

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

50000.00 - 52000.00 CAD / Year
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Job Description:

Join a forward-thinking company in the environmental sector where your initiative isn't just welcomed—it's essential. We don't just manage files; we manage the impact we have on the planet.

Job Responsibility:

  • Act as the central point of contact for the team, collaborating directly with Executive Leadership and the Finance Department
  • Drive administrative modernization through expert management of SharePoint and advanced use of the Microsoft Office Suite (specifically high-level Excel functions)
  • Lead the drafting, proofreading, and professional formatting of official corporate documents and reports
  • Oversee end-to-end coordination for meetings and travel, including complex itineraries, accommodations, and catering for both the team and external partners
  • Assist with billing, invoice coding, expense reports, and the preparation of files for the annual audit
  • Manage internal and external communications, office supply inventory, and incoming/outgoing mail

Requirements:

  • Diploma in Office Technology, Secretarial Studies, or equivalent experience (Asset)
  • Proven track record in a similar administrative or pivot role
  • Bilingualism is essential (French and English), with high proficiency in both oral and written communication
  • Communication outside of Quebec, good English is required
  • Advanced mastery of Excel and SharePoint (Major Asset)
  • Ability to travel domestically approximately 3 times per year for national conferences (short durations)
  • Strong sense of autonomy and initiative
  • High level of precision and attention to detail
  • A collaborative, team-oriented mindset
What we offer:
  • 35 hours per week
  • 3 days in-office / 2 days work-from-home
  • Summer Hours: Work 32 hours, get paid for 35
  • 4 weeks of vacation (including the holiday season closure)
  • 10 personal/sick days
  • Comprehensive plan, 60% employer-paid (eligible after 3 months)
  • Employer matching contribution up to 5% (eligible after 6 months)
  • Company cell phone provided
  • Free on-site parking
  • Real opportunities to grow within the company

Additional Information:

Job Posted:
May 11, 2026

Expiration:
June 21, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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