Administrative Assistant Job at Aquent (Beaverton)

Administrative Assistant

Aquent

Location:
United States , Beaverton

Category:
Office Administration

Contract Type:
Not provided

Salary:

24.00 - 26.67 USD / Hour

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Job Description:

We are seeking a talented Administrative Assistant to step into a pivotal administrative support role, where your keen eye for detail, exceptional soft skills, and ability to anticipate needs will be crucial. You’ll be the backbone of a busy team, ensuring smooth operations and enabling your colleagues to focus on strategic initiatives that drive global brand presence. This is an exciting opportunity to contribute directly to the success of a leading organization, supporting key projects and initiatives with your administrative prowess and collaborative spirit.

Job Responsibility:

Provide comprehensive administrative support, proactively anticipating team needs to ensure efficient operations
Develop visually clear and compelling presentations from diverse inputs (e.g., hand-drawn notes, email content)
Exercise exceptional discretion and situational awareness when handling confidential information and managing external relationships
Facilitate seamless communication and coordination with internal teams, external partners, and administrative counterparts
Contribute to a positive and productive team environment through a spirit of service and proactive assistance
Scheduling appointments, meetings, and conferences for the leaders you support, managing conflicts and coordinating with other teammates and leaders as required
Booking flights, accommodations, and transportation for leaders you support, including managing itineraries and necessary documentation
Securing event space as necessary and handling any budgeting, catering, agenda planning, scheduling, reminders, and working with external parties as needed
Preparing expense reports, tracking budgets, and processing invoices or purchase orders for vendors as required
Producing, editing, and reformatting documents and email correspondence

Requirements:

Exceptional soft skills, demonstrating a strong spirit of service, proactivity, and the ability to anticipate team needs without prompting
Proven ability to create visually clear and compelling presentations from diverse inputs (e.g., hand-drawn notes, email content)
Strong situational awareness, with experience managing confidential information and navigating complex internal and external partnerships
Minimum of 3 years of administrative work experience required
Ability to work and communicate effectively with a variety of personalities, including senior-level executives
Proven ability to work effectively in a fast-paced, results-oriented, team environment with times of high ambiguity
Proven ability to organize, prioritize, and appropriately handle highly confidential and sensitive information
Ability to work independently and take initiative to follow through on requests until completion, with close attention to detail
Previous experience working with and tracking budgets is strongly preferred
Proficiency in Microsoft Office Suite and virtual meeting tools

What we offer:

subsidized health, vision, and dental plans
paid sick leave
retirement plans with a match

Additional Information:

Job Posted:
March 25, 2026

Work Type:

Hybrid work

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