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Randstad Logo Randstad · Office Administration

Administrative Assistant

Canada, Montréal 60000.00 - 65000.00 USD / Year · Job Posted July 09, 2026
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Job Description

Are you looking for a new administrative challenge? Are you interested in a career in the legal sector? Are you looking to join a national organization that fosters the personal development of individuals and offers stimulating career prospects? Our client, a major national legal firm, is looking to hire an administrative assistant for their office in downtown Montreal. Please don't hesitate to apply if you think you are the right fit for the role!

Job Responsibility

  • Document Production: Draft, edit, and proofread correspondence, memoranda, and complex transaction documents
  • Legal Procedures: Prepare basic court documents and maintain current knowledge of legal terminology, court rules, and medical terminology where applicable
  • Document Management System & Records: Manage the full lifecycle of client files (creation, storage, and archiving)
  • General Admin: Execute essential tasks including scanning, printing, database entry, and creating physical or digital binders
  • Expenses: Process timekeeper expenses and create detailed reports in compliance with Firm guidelines
  • Invoicing: Manage vendor/third-party invoices and cheque requests within the Firm’s financial systems
  • Travel Management: Organize comprehensive travel itineraries, including airfare, lodging, and ground transportation
  • Stakeholder Liaison: Act as a central point of contact, directing requests to appropriate Firm resources and troubleshooting process-related issues for timekeepers
  • Team Integration: Foster a collaborative environment through mentorship, proactive knowledge sharing, and active participation in team initiatives
  • Client Service: Work directly with lawyers and Resource Centre clients to ensure continuous legal operations and client satisfaction
  • Intake & Triage: Manage the intake process by prioritizing, coordinating, and triaging requests to ensure timely completion
  • System Tracking: Maintain accurate updates in the workflow management system to monitor requests and provide backup support for the Resource Centre
  • Quality Control: Perform rigorous quality control on personal work and peer-review team output for accuracy

Requirements

  • Fluently bilingual in French and English (both written and spoken)
  • Post-secondary diploma in a Legal Assistant, Executive Assistant, or Administrative Assistant program
  • 1–3 years of relevant experience, preferably within a legal or professional services environment
  • Intermediate proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
  • Exceptional word processing, spelling, proofreading, and editing skills
  • Ability to work effectively within a team while demonstrating tact, respect, and professionalism in all interactions
  • Proven track record of providing a high level of service to both colleagues and lawyers
  • Strong ability to assess priorities, multi-task, and perform duties in a highly organized manner under tight deadlines
  • Actively listens to understand the needs of lawyers and colleagues
  • asks clarifying questions to ensure expectations are met
  • Highly responsive to requests, providing timely updates on progress and identifying potential obstacles to achieving results
  • Effectively navigate workflow fluctuations with minimal supervision

What we offer

  • Competitive salary based on experience
  • 3-4 weeks vacation (based on experience)
  • 6 personal days
  • 2 extra days (1 for volunteer and one for birthday)
  • Comprehensive insurance package as of day 1, paid by company
  • Work model: Hybrid (3 days in-office / 2 days remote)
  • Strong community involvement and a commitment to equity, diversity and inclusion
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