Administrative Assistant Jobs

Administrative Assistant

Robert Half

Location:
United States, San Diego

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Detail-oriented and efficient Administrative Assistant to support daily office operations and contribute to a well-organized and productive workplace. The ideal candidate will be proactive, resourceful, and able to handle multiple administrative tasks with accuracy and professionalism.

Job Responsibility:

Provide general administrative support, including managing correspondence, scheduling meetings, and handling phone calls
Organize and maintain office files, records, and documentation
Assist with the preparation of reports, presentations, and other documentation as needed
Manage calendars and appointments for team members, ensuring optimal time management
Facilitate internal and external communication by acting as a reliable liaison between departments and external partners
Handle office supply inventory, placing orders when necessary to maintain stock
Coordinate travel arrangements and process expense reports for staff, if applicable
Perform data entry tasks and update databases with accurate and detailed records
Assist with event planning and logistics for company meetings, functions, and activities

Requirements:

Proven experience as an administrative assistant, office assistant, or related role
Strong organizational skills with exceptional attention to detail and accuracy
Proficiency in Microsoft Office software (Excel, Word, PowerPoint, Outlook)
Excellent communication skills, both written and verbal
Ability to manage multiple tasks, prioritize work efficiently, and meet deadlines
High level of professionalism and confidentiality when handling sensitive information
High school diploma or equivalent

Nice to have:

College degree or certifications in office administration
Familiarity with office software, databases, or systems relevant to the role

What we offer:

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Additional Information:

Job Posted:
August 30, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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