Administrative Assistant Job at Beacon Hill (New York)

Administrative Assistant

Beacon Hill

Location:
United States , New York

Category:
Office Administration

Contract Type:
Not provided

Salary:

50.00 - 55.00 USD / Hour

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Job Description:

Our client, a leading global financial services firm headquartered in Midtown East, NY, is looking for a long-term temp administrative assistant to cover a maternity leave/ support a Partner-level executive. This role starts 6/1/26 to allow for ~3 months of training before the admin goes out on maternity leave (5 month leave, so this assignment will be around 8 months). This role is fully onsite Monday – Friday with office hours being 8:30am-5pm (+ availability to check email and handle urgent matters after hours/ on the weekends). The hourly pay rate range is 50-55/hr depending on experience.

Job Responsibility:

Provide high-level administrative support to Group Head
Manage complex and frequently shifting calendar scheduling across internal and external stakeholders
Coordinate domestic and international travel arrangements, including detailed itineraries
Process and manage expense reporting in a timely and accurate manner
Handle phone coverage and communication management, including high-profile and sensitive calls
Serve as gatekeeper for the executive, exercising sound judgment and prioritization
Support day-to-day operational and administrative needs of the executive
Monitor urgent communications and remain responsive after hours, as needed
Partner closely with the existing Executive Assistant during transition/ training period to ensure continuity of support
Build relationships across senior professionals and internal stakeholders to facilitate smooth coordination

Requirements:

Minimum 2+ years of administrative or executive support experience
Bachelor's degree required
Financial services or corporate professional services experience strongly preferred
Experience supporting senior-level executives or operating in a high-touch support role preferred
Strong calendar management, travel coordination, and expense processing skills
Excellent written and verbal communication skills
High level of professionalism, polish, and executive presence
Strong emotional intelligence and ability to navigate personalities and priorities effectively
Sound judgment with the ability to know when to act independently and when to escalate
Positive, approachable demeanor with a service-oriented mindset
Ability to handle confidential information with discretion

Additional Information:

Job Posted:
April 27, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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