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Administrative Assistant

jccs

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Location:
United States , Bozeman

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

JCCS Certified Public Accountants and Business Advisors is looking for motivated Administrative Assistant professional to join their team in the Bozeman office. This is a part-time position, working approximately 20 hours per week and 30-40 hours per week during the tax season (Feb 1 - Apr 15).

Job Responsibility:

  • Greet clients and others in a friendly, professional manner and answer the multi-line telephone system efficiently and direct calls appropriately. Retrieve messages from the office voice mail. Arrange for client appointments and records in automated calendar system
  • Performs all mail duties for incoming and outgoing mail. Maintains petty cash and expense logs, handles faxing, scanning & assistance to clients when picking up their returns. Assists or prepares the daily bank deposits
  • Sets up new client files and maintains an efficient filing system
  • Prepares requested correspondence and assists with special project assignments including client tax organizers, tax return and financial statement assembly and other reports
  • Troubleshoots and arranges for office equipment maintenance. Maintains adequate supplies of internal forms and other miscellaneous supplies
  • Assists with or has full Time & Billing responsibilities that may include reconciliation of time, overtime calculation, expense coding & entering, invoicing, statements, payment processing, and all reports
  • Run errands and handle certain housekeeping duties that include keeping the front office and employee kitchen area clean and professional in appearance
  • Performs other duties, responsibilities and activities as assigned

Requirements:

  • High school diploma
  • higher level education, preferred, or a combination of qualifications and equivalent clerical or office experience
  • 1+ year of administrative experience in a mid-size office, in an accounting Firm or a similar work environment
  • Proficient in Microsoft Office, data entry, and time and billing software
  • Competent in the use of multi-line telephone, office automated systems and a 10-key calculator
  • Excellent planning, decision-making and organization skills, and ability to handle multiple tasks simultaneously
  • Excellent verbal, written communication and customer service skills
  • The ability to be self-directed and be a team member
  • Comply with established work hours and able to work overtime when dictated by client and business needs
  • The selected candidate must successfully pass a background check
What we offer:
  • medical
  • dental
  • vision and other offerings
  • profit-sharing 401(k) plan with safe harbor contributions
  • a minimum of 10 vacation days
  • nine company-observed holidays
  • 12 sick days
  • half-day Fridays starting in May
  • Support, coaching and feedback from co-workers and managers
  • Opportunities to develop new skills and advance your career
  • The freedom to work in a way that lets you balance life outside of work

Additional Information:

Job Posted:
January 09, 2026

Employment Type:
Parttime
Work Type:
On-site work
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