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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Covington

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented Administrative Assistant to join our team in Kentucky. In this long-term contract position, you will play a vital role in supporting our legal department, sales team, and customers by managing contracts, purchase orders, and insurance documentation. This is a fast-paced role that requires excellent organizational skills and the ability to handle high-volume document processing.

Job Responsibility:

  • Serve as a liaison between the legal department, sales team, and customers to facilitate contract processing
  • Coordinate with sales representatives to gather contracts and submit them for legal review
  • Validate contract documents for accuracy, ensuring all terms and required attachments are complete
  • Request and manage certificates of insurance as necessary
  • Handle contracts requiring specialized knowledge of legal or insurance processes
  • Professionally communicate with customers, including resolving complex or challenging interactions
  • Collaborate with various departments, including legal, regional management, sales, and billing, to ensure smooth operations
  • Utilize tools such as Adobe, DocuSign, and Outlook to efficiently manage documentation and communication
  • Maintain organized records and prioritize tasks in a fast-paced office environment

Requirements:

  • Exceptional attention to detail and accuracy in document processing
  • Strong organizational skills with the ability to manage multiple priorities simultaneously
  • Proficiency in Adobe Acrobat, DocuSign, and Outlook
  • Effective written and verbal communication skills for detail-oriented interactions
  • Prior experience in contract administration, insurance, or legal support is highly preferred
  • Ability to adapt and thrive in a fast-paced office environment
  • Familiarity with managing high-volume documentation and ensuring compliance with legal standards
  • Collaborative mindset to work effectively with diverse teams
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
January 10, 2026

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