Administrative Assistant Job at Robert Half (West Des Moines)

New

Administrative Assistant

We are looking for an Administrative Assistant to support the packaging team in ...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an administrative support role, preferably within manufacturing, distribution, or another industrial setting
Strong working knowledge of SAP PM Maintenance or comparable ERP platforms
experience with cloud-based ERP systems is valuable
Familiarity with Kronos timekeeping software is preferred, including the ability to review records and generate reports
Advanced Microsoft Excel skills, including formula usage, along with proficiency in Microsoft Office and SharePoint
Ability to manage multiple priorities, stay organized, and maintain accuracy in a fast-paced environment
Strong analytical and problem-solving skills with careful attention to detail
Willingness to take ownership of both routine and urgent tasks with a flexible, team-oriented approach
Experience supporting operational or continuous improvement activities, including OPEX-related environments, is a plus

Job Responsibility

Investigate and reconcile timekeeping issues by gathering records, reviewing details, and correcting discrepancies in a timely manner
Partner with Human Resources to monitor attendance, maintain documentation, and support adherence to departmental compliance expectations
Compile, organize, and analyze operational data for reporting needs, working closely with corporate partners to ensure information is accurate and useful
Prepare and distribute department performance reports, including key metrics that support decision-making and operational visibility
Review system entries for errors, make corrections when needed, and help maintain dependable administrative records
Provide day-to-day administrative support to the packaging department, helping create structure and consistency across office processes
Assist with special assignments and cross-functional initiatives as business needs evolve
Learn and work within new systems and tools as needed to support department operations and reporting requirements

What we offer

Medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to support daily front office ope...

Location

United States , Tempe

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, office support, or receptionist role
Ability to handle inbound phone calls professionally and route information efficiently
Strong data entry skills with close attention to detail and accuracy
Comfortable managing multiple priorities in a fast-paced office setting
Proficiency with standard office software and general computer applications
Strong organizational skills and the ability to maintain orderly records and files
Dependable communication skills and a customer-focused approach when assisting staff and visitors

Job Responsibility

Manage front desk and general administrative support activities to keep daily office operations running smoothly
Respond to incoming calls, direct inquiries appropriately, and provide courteous assistance to visitors and staff
Enter, update, and maintain office information and records with a high level of accuracy
Coordinate the purchase of office materials and kitchen supplies while monitoring inventory and replenishment needs
Organize, file, and archive documentation in accordance with retention guidelines and support secure document disposal through an external vendor
Assist with routine clerical tasks such as scheduling, document preparation, and general correspondence
Provide support for basic accounting-related tasks as training is provided
Contribute to additional administrative projects and office duties as business needs change

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for an experienced Administrative Assistant to support daily offi...

Location

United States , West Palm Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, receptionist, or office support role requiring strong attention to detail is preferred
Ability to manage a multi-line phone system with confidence and professionalism
Strong customer service skills with the ability to interact courteously with visitors, clients, and internal staff
Proven ability to stay organized, handle several responsibilities at once, and meet daily office demands
Working knowledge of Microsoft Office applications, including Word, Outlook, and Excel
Clear verbal and written communication skills with strong attention to detail
Dependable demeanor and a consistent approach to punctuality and follow-through

Job Responsibility

Welcome visitors and create a detail-oriented, friendly front-office experience for guests and staff
Manage a multi-line phone system by answering incoming calls promptly, directing inquiries, and taking accurate messages when needed
Provide day-to-day administrative assistance such as handling correspondence, organizing documents, and supporting general office workflow
Sort and distribute incoming mail to the appropriate team members in a timely manner
Maintain orderly reception and common office areas to reflect a well-organized business environment
Coordinate multiple tasks throughout the day while adjusting priorities to meet office needs
Use Microsoft Office applications to prepare documents, update records, and support routine reporting or communication needs

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan
Free online training

Fulltime

Administrative Assistant

We are looking for an Administrative Assistant to support daily operations for a...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in administrative support, office coordination, reception, or a similar business support role
Ability to manage inbound calls, greet visitors professionally, and represent the organization effectively at the front desk
Strong organizational skills with the ability to handle scheduling, data entry, and multiple administrative tasks at once
Experience preparing expense reports, coordinating travel, or supporting executive calendars is highly valued
Proficiency with standard office software and comfort learning new platforms and administrative systems
High attention to detail and the ability to maintain accurate records and documentation
Flexibility to support occasional event-related responsibilities outside regular office hours

Job Responsibility

Welcome guests and manage front desk activities while ensuring an organized and responsive experience for visitors and incoming calls
Coordinate complex schedules for two senior leaders, including arranging meetings, updating calendars, and helping prevent conflicts
Prepare, submit, and monitor expense documentation to support accurate reporting and timely reimbursement
Organize business travel plans, including itineraries, reservations, and related logistics for leadership or staff as needed
Maintain accurate records by entering and updating information in internal systems and office files
Monitor workplace supplies and replenish inventory to keep the office stocked and operating efficiently
Provide day-to-day administrative support such as document preparation, correspondence handling, and general office coordination
Assist with planning and setup for association events and participate in select functions that may occur outside standard business hours

What we offer

Medical, vision, dental, and life and disability insurance
Enroll in company 401(k) plan
Free online training

Administrative Assistant

We are looking for an administrative assistant in the Rockland area for a contra...

Location

United States , Spring Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience as an administrative assistant or in a similar role
Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Excellent organizational and time management skills
Ability to manage calendars, schedule meetings, and coordinate logistics
Strong written and verbal communication skills
High level of attention to detail and accuracy
Ability to multitask and prioritize in a deadline-driven environment
Professional demeanor and ability to interact with all levels of staff
Experience with data entry, reporting, and document preparation
Ability to handle sensitive information with discretion

Job Responsibility

Provide temporary support to internal teams by handling day-to-day administrative functions and ensuring smooth office operations
Step in to assist during busy periods, staff gaps, or special projects, offering flexibility while maintaining efficiency in fast-paced environments

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office...

Location

United States , Brooklyn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, office support, or receptionist-focused role
Ability to manage inbound phone calls clearly, professionally, and efficiently
Strong data entry skills with close attention to accuracy and detail
Comfortable handling multiple administrative tasks in a structured office setting
Effective written and verbal communication skills
Proficiency with standard office software and general clerical procedures

Job Responsibility

Manage day-to-day administrative activities to help maintain an efficient and well-organized office environment
Receive and direct incoming calls effectively, ensuring inquiries are handled promptly and accurately
Welcome visitors and provide front-desk support while maintaining a courteous and detail-oriented presence
Enter, update, and review data in internal records with a high degree of accuracy and consistency
Organize documents, correspondence, and office files so information is easy to access and maintain
Assist with general office coordination, including scheduling, message handling, and routine clerical support

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Assistant

We are looking for an Administrative Assistant to support daily operations for a...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an administrative support or office coordination role
Demonstrated ability to manage expense reporting, scheduling, and document preparation with strong attention to detail
Experience supporting meetings, events, or team logistics in a detail-focused office environment
Proficiency in data entry and general administrative systems with a high level of accuracy
Comfortable handling inbound calls and performing receptionist or front-desk related duties
Strong organizational skills with the ability to manage multiple tasks and changing priorities effectively
Clear written and verbal communication skills and a detail-focused approach to team support

Job Responsibility

Prepare and submit expense documentation with accuracy and in a timely manner
Create proposals, reports, and presentation materials for internal and client-facing use
Organize meetings and events by handling scheduling, logistics, and follow-up coordination
Maintain project trackers and compile status updates to help the team monitor progress and deadlines
Assist with property-related research and support listing activities by gathering and organizing information
Provide day-to-day administrative support, including data entry, document handling, and general office coordination
Answer inbound calls and direct inquiries appropriately while maintaining a welcoming front-office presence

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support operati...

Location

United States , Deerfield Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office, project, or construction-related environment
Ability to manage data entry, document control, and recordkeeping with a high level of accuracy
Familiarity with purchase orders, invoice processing, and general administrative office procedures
Strong verbal and written communication skills, including the ability to handle inbound calls professionally
Comfortable coordinating with multiple stakeholders, including project managers, superintendents, vendors, and subcontractors
Proficiency with standard office software and digital filing systems
Strong organizational skills with the ability to prioritize tasks and meet deadlines in a busy setting

Job Responsibility

Coordinate day-to-day administrative communication between field leadership and management teams to keep project activities aligned
Monitor change-related documentation, subcontract modifications, and drawing updates to ensure project files remain current and accessible
Verify vendor eligibility to work on site, including insurance and related compliance paperwork
Handle credit card purchase documentation, shipping of plans or samples, and other project support tasks for accounting and operations teams

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan
free online training

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