Administrative Assistant Job at Robert Half (York)

New

Administrative Assistant

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
At least 3 years of experience in an administrative support role, preferably assisting senior leaders in a fast-paced, detail-focused environment
Strong written and verbal communication skills with the ability to interact effectively across teams
Excellent organizational skills and close attention to detail
Ability to manage multiple priorities, adapt to changing demands, and meet deadlines consistently
Demonstrated problem-solving ability and a proactive approach to ownership of assigned work
Strong relationship-building skills and the ability to work well with a range of stakeholders
Proficiency with Microsoft Office Suite, along with comfort handling general administrative office tasks, inbound calls, and data entry

Job Responsibility

Support multiple team members with day-to-day administrative coordination, ensuring schedules, communications, and routine tasks are handled efficiently
Oversee busy calendars by arranging meetings, resolving scheduling conflicts, and confirming all related logistics in advance
Coordinate domestic and/or international travel plans, including transportation, lodging, and itinerary details
Prepare and submit expense documentation accurately, track receipts, and follow up on reimbursements within required timelines
Maintain office supply levels and help ensure shared equipment remains stocked, organized, and operational
Contribute to special assignments such as event coordination, operational support activities, and administrative process improvements
Provide coverage for other administrative team members when needed to help maintain consistent support across the office
Assist with front-office and communication tasks, including handling inbound calls, greeting visitors, and supporting general office administration
Perform data entry and record upkeep with a high degree of accuracy and attention to detail

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for an organized Administrative Assistant to support daily office...

Location

United States , Kapolei

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in an administrative support or office-based position
Ability to manage inbound calls while delivering strong customer service
Experience with data entry and maintaining a high level of accuracy in documentation
Proficiency with Microsoft Excel, Microsoft Outlook, and Microsoft Word
Comfortable handling email correspondence and routine office communication
Ability to organize physical and digital files, including copying and document management tasks
Strong attention to detail and the ability to assist with record reviews or audit support activities

Job Responsibility

Manage incoming phone calls and respond to general inquiries with professionalism and a customer-focused approach
Prepare, update, and maintain records by entering information accurately into internal systems and spreadsheets
Handle email communication with clients, team members, and external contacts in a clear and timely manner
Organize, file, copy, and retrieve documents to support efficient day-to-day office operations
Use Microsoft Word, Excel, and Outlook to create documents, track information, and coordinate communication
Assist with reviewing files and records to help identify discrepancies and support audit-related tasks
Provide general administrative support to the team by prioritizing tasks and maintaining an orderly workflow

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

Beacon Hill is hiring a contract Administrative Assistant to support a growing e...

Location

United States , Evansville

Salary:

20.00 - 23.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Prior administrative experience preferably within energy, utilities, engineering, or a related industry
Strong organizational skills with the ability to manage multiple priorities and deadlines
Excellent written and verbal communication skills
High attention to detail and accuracy in all work
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Ability to handle confidential information with discretion
Comfortable working in a fast-paced, team-oriented environment
Associate or bachelor's degree preferred but not required

Job Responsibility

Provide daily administrative support to leadership and cross-functional teams within a fast-paced energy environment
Manage calendars, schedule meetings, and coordinate logistics for internal and external stakeholders
Prepare, format, and distribute reports, presentations, and internal communications
Maintain organized filing systems (electronic and physical) for contracts, project documentation, and compliance records
Support project coordination efforts, including tracking timelines, deliverables, and follow-ups
Handle incoming calls, emails, and correspondence with professionalism and urgency
Assist with invoicing, expense tracking, and basic data entry related to operational activities
Coordinate travel arrangements, meeting agendas, and event planning as needed
Serve as a liaison between departments to ensure smooth communication and workflow
Order office supplies and support general office operations to maintain an efficient workplace

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to join a busy team in Colorado. ...

Location

United States , Broomfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office setting
Ability to handle inbound calls and interact professionally with visitors and internal staff
Strong data entry skills with close attention to accuracy and record maintenance
Experience scheduling, booking, and confirming appointments
Comfortable performing receptionist and front-desk responsibilities
Strong organizational skills with the ability to manage multiple tasks efficiently
Background working in the construction industry or familiarity with construction-related office environments

Job Responsibility

Serve as the first point of contact for phone calls and visitors, providing helpful assistance and routing questions to the appropriate team members
Maintain calendars by arranging meetings and appointments, confirming details, and helping prevent scheduling conflicts
Accurately record and update customer data, office information, and scheduling records in internal systems and files
Provide broad administrative support to help office operations run efficiently and ensure communication is handled promptly
Oversee front-desk activity, respond to routine requests, and support daily reception coverage as needed
Create, organize, and maintain documents, tracking logs, and other administrative materials used by the office
Assist internal teams with appointment follow-up and coordination so deadlines and planned activities stay on track
Support administrative needs tied to project-related work within a construction environment, helping keep office workflows organized

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

The Administrative Assistant provides essential administrative and clerical supp...

Location

United States , Fort Wayne

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent (Associate's or Bachelor's degree preferred)
Proven experience as an administrative assistant or office support role
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Strong organizational and multitasking skills
Excellent verbal and written communication skills
Attention to detail and problem-solving abilities

Job Responsibility

Answer and direct phone calls, emails, and other communications
Schedule meetings, appointments, and maintain calendars
Prepare and edit correspondence, reports, and presentations
Maintain filing systems (electronic and paper)
Order office supplies and maintain inventory
Coordinate office activities and operations to ensure efficiency
Manage incoming and outgoing mail and deliveries
Assist in organizing company events or meetings
Enter, update, and maintain accurate records and databases
Handle confidential information with discretion

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support front d...

Location

United States , Austin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Working knowledge of front desk procedures and office support practices
Experience managing calendars, scheduling rooms, or coordinating multiple appointments at once
Proficiency with Microsoft Office applications and comfort using business communication platforms such as Teams
Strong organizational, time-management, and multitasking abilities in a fast-paced environment
Excellent verbal and interpersonal communication skills, with a clear commitment to customer service and professionalism
Ability to handle confidential information with discretion, work independently or collaboratively, and remain flexible as priorities change

Job Responsibility

Welcome guests and employees at the front desk, direct them appropriately, and alert team members when visitors arrive
Handle incoming calls through Microsoft Teams or related phone systems, route inquiries efficiently, and provide helpful first-level assistance
Oversee daily reception activities, including receiving packages, distributing deliveries, and responding to general office questions
Coordinate meeting room schedules, help maintain shared space availability, and support smooth day-to-day office flow
Keep the lobby, reception desk, and main conference areas neat, stocked, and ready for visitors and internal meetings
Assist with visitor support tasks such as parking validation when needed and refreshment restocking throughout the office
Represent the organization by delivering courteous, attentive service during every interaction
Take on additional administrative or front office duties as assigned to support business needs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

Location

United States , Sacramento

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative experience, preferably in a food manufacturing, beverage, or regulated industry
Working knowledge of food safety standards (HACCP, FSMA, GMP, GFSI schemes such as SQF/BRC)
Strong computer skills, including advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and document management systems
Excellent written and verbal communication skills
High attention to detail and strong organizational abilities

Job Responsibility

Provide comprehensive administrative support to the Quality Assurance and Food Safety teams
Manage calendars, schedule meetings, coordinate travel arrangements, and handle correspondence
Prepare, organize, and distribute reports, presentations, and meeting materials
Maintain and update departmental databases, filing systems, and document control procedures
Assist with audit preparation and coordinate internal/external audits
Handle incoming calls, visitor coordination, and general office support
Maintain and organize food safety and quality records, including HACCP plans, prerequisite programs, corrective action reports, and verification documents
Assist in monitoring and tracking compliance with food safety regulations (FSMA, FDA, USDA, etc.)
Support the development, revision, and distribution of Standard Operating Procedures (SOPs) and work instructions
Track and report key quality metrics, non-conformances, and corrective/preventive actions (CAPA)

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for an Administrative Assistant to provide onsite support for imp...

Location

United States , Pasadena

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in administrative support, coordination, or a related office-based role
Proficiency with Microsoft Excel and the broader Microsoft Office Suite
Ability to perform accurate data entry and manage documentation with a high level of precision
Strong organizational skills with the ability to handle several priorities and meet deadlines consistently
Effective written and verbal communication skills for working with internal teams and external partners
Detail-oriented, reliable, and proactive in handling daily responsibilities

Job Responsibility

Manage administrative support for import activities, including organizing paperwork and maintaining complete shipment files
Monitor incoming shipments and keep status reports updated so internal stakeholders have current information
Communicate with suppliers, freight partners, and cross-functional teams to help keep import processes moving smoothly
Examine invoices, packing lists, and other shipping records to confirm details are accurate and complete
Enter data into tracking documents and prepare routine reports that support operational visibility
Maintain orderly digital and physical records related to import documentation and departmental activities
Assist with general office coordination tasks tied to daily import and logistics support
Help resolve documentation discrepancies by following up with the appropriate contacts in a timely manner

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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