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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Pittsburgh

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

20.00 - 27.00 USD / Hour
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Job Description:

Our client in Downtown Pittsburgh is looking for STRONG Administrative Assistant for a contract opportunity for 2-3 months in Downtown Pittsburgh. This is fully onsite. Monday - Friday (9AM - 5PM) Pay depending on experience: $20-27. We are seeking a highly organized and professional Executive Administrative Assistant to provide high-level support to leadership and assist with daily business operations. This role will manage executive calendars and communications, coordinate meetings, handle confidential information, and oversee administrative functions to ensure efficiency and organization across the office.

Job Responsibility:

  • Manage and maintain executive calendars, appointments, and scheduling
  • Monitor and organize emails, ensuring timely responses and follow-ups
  • Serve as a primary point of contact between executives, clients, vendors, and internal staff
  • Attend meetings on behalf of leadership when needed and provide meeting notes, updates, and action items
  • Coordinate executive meetings, travel arrangements, and itineraries
  • Prepare reports, presentations, correspondence, and other executive documents
  • Follow up with clients, vendors, and team members regarding outstanding tasks and deadlines
  • Review and approve credit card receipts, expense reports, and supporting documentation
  • Handle confidential and sensitive information with professionalism and discretion
  • Organize files, records, and office documentation to maintain efficiency
  • Assist with project coordination and support leadership with special projects as needed
  • Support daily office operations and perform additional administrative duties as assigned

Requirements:

  • Previous executive administrative or office support experience preferred
  • Strong organizational, multitasking, and time management skills
  • Excellent written and verbal communication abilities
  • Proficiency with Microsoft Office, email platforms, and calendar management systems
  • Ability to work independently in a fast-paced environment
  • High level of professionalism, discretion, and attention to detail
  • Strong problem-solving and follow-up skills
  • Prior experience providing administrative support in an office environment
  • Ability to handle inbound calls courteously and route information appropriately
  • Strong data entry skills with close attention to detail and accuracy
  • Comfortable performing receptionist and front-desk responsibilities
  • Proficiency with general administrative office procedures and documentation
  • Effective written and verbal communication skills
  • Strong organizational skills and the ability to manage multiple tasks efficiently
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 16, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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