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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Quincy

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a highly organized Administrative Assistant to support daily scheduling and onsite meeting coordination in Quincy, Massachusetts. This Long-term Contract opportunity is ideal for someone who communicates confidently with both front-desk contacts and senior-level stakeholders while keeping events and calendars running smoothly. The role focuses on administrative support, meeting logistics, and catering coordination in a fully onsite environment.

Job Responsibility:

  • Coordinate onsite meetings by arranging schedules, confirming attendees, and managing logistics from start to finish
  • Work with internal teams and external vendors to organize meeting details and ensure a smooth experience for all participants
  • Oversee food and beverage arrangements for meetings and lunches, including placing catering orders and confirming delivery timing
  • Communicate professionally with a wide range of contacts, from reception staff to executive-level participants, to align calendars and meeting expectations
  • Maintain accurate scheduling records and provide administrative support for day-to-day office operations
  • Enter and update information in office systems and documents using Microsoft Office tools
  • Assist with inbound calls and general reception-related tasks as needed to support the broader team

Requirements:

  • Experience in administrative support, office coordination, or a similar assistant role
  • Strong scheduling skills with the ability to manage multiple meetings and changing priorities
  • Excellent verbal and written communication skills across different levels of an organization
  • Proficiency with Microsoft Office applications
  • Ability to handle data entry and maintain accurate administrative records
  • Comfortable coordinating with outside vendors and internal stakeholders
  • Detail-oriented, organized, and dependable in a fully onsite work environment
What we offer:
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 13, 2026

Work Type:
On-site work
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