Administrative Assistant

• Coordinate shared meeting spaces, prepare rooms for appointments and gatherings, and restore spaces after use
• Welcome visitors and clients courteously while helping create a positive and organized front-office experience
• Track incoming courier packages and other external deliveries to ensure accurate records and timely distribution
• Receive, sort, and circulate faxed materials, mailings, and other office communications as needed
• Support file organization by copying documents, scanning records, and maintaining both physical binders and electronic files
• Enter and update information in records management systems with a high level of accuracy and consistency
• Monitor office inventory, replenish workplace and hospitality supplies, and assist with ordering when needed
• Help with clerical and administrative tasks such as document formatting, calendar coordination, billing review support, expense processing, client intake activities, and outgoing mail or print projects
• Provide assistance with internal events and client meetings, including arranging refreshments, room setup, and cleanup responsibilities

• High school diploma or equivalent
• 1+ years of related administrative experience
• Strong organizational skills with the ability to manage multiple assignments efficiently
• Demonstrated proofreading and editing ability with careful attention to detail and accuracy
• Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint

Prior experience in a legal office

• Medical
• Vision
• Dental
• Life and disability insurance
• 401(k) plan