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Administrative Assistant

https://www.randstad.com Logo

Randstad

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Location:
Canada , Saint-Laurent

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

50000.00 CAD / Year
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Job Description:

We are seeking an Administrative Assistant to join our small, dynamic team, specializing in copier and printer services. This role is essential to the smooth running of our operations, guaranteeing the accuracy of service contract invoicing and the rigorous management of supplies and equipment inventory. You will act as a central pivot point, ensuring data coordination between the service, sales, and administration teams.

Job Responsibility:

  • Generate and process invoices for service contracts, meter readings, supply orders, and repairs
  • Review service orders, parts usage, and labor entries to ensure accuracy prior to billing
  • Maintain up-to-date billing schedules for recurring services and managed print services
  • Coordinate with the Service Department to verify meter readings and parts usage
  • Track and manage the inventory of toners, parts, equipment, and supplies
  • Update and maintain client account records, equipment lists, and contract details
  • Assist service technicians with parts lookups, availability checks, and inventory documentation
  • Prepare reports on billing status, inventory movement, and usage trends

Requirements:

  • Experience in a similar role
  • Experience in invoicing, inventory management, or administrative work
  • High attention to detail and accuracy in data entry and documentation
  • Ability to prioritize tasks, meet deadlines, and communicate effectively with teams and clients
  • Comfortable working in a dynamic service environment
  • Excellent organizational and multitasking skills
  • Analytical and problem-solving abilities
  • Customer service orientation and strong sense of responsibility
  • Reliability and ability to work autonomously and as part of a team

Nice to have:

  • Experience in the copier/printer industry
  • Experience with a secure inventory or billing management software specific to the copier domain
What we offer:
  • Parking available
  • Benefits after 3 months of continuous service
  • Vacation 2 weeks

Additional Information:

Job Posted:
December 28, 2025

Expiration:
February 19, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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