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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Pittsburgh

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

20.00 - 22.00 USD / Hour
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Job Description:

Contract Administrative Assistant position for a client in Downtown Pittsburgh. This is a completely onsite contract opportunity till April. Hours are 7:45AM - 4PM.

Job Responsibility:

  • Oversee the daily operations of the school office, ensuring efficient, professional, and student-centered administrative support
  • Provide high-level clerical and administrative support to the School Principal with discretion, diplomacy, and strict adherence to confidentiality requirements
  • Serve as the primary point of contact for students, families, staff, vendors, visitors, and job applicants, delivering responsive and professional customer service
  • Accurately enter, maintain, and manage data within the student information system and other administrative platforms
  • Maintain compliance with all school policies, procedures, and professional standards as outlined in the Staff Handbook and applicable regulations
  • Support a welcoming, organized, and compliant office environment that reflects the school’s mission and values
  • Maintain strict compliance with confidentiality and data-privacy policies
  • Communicate effectively and professionally with all stakeholders (students, families, staff, vendors, and community partners) through written, verbal, and electronic communication
  • Establish and maintain positive, cooperative working relationships across the school community
  • Ensure smooth and efficient front office operations, including task completion, workflow coordination, and daily office readiness
  • Maintain, organize, and replenish office supplies, equipment, copiers, postage systems, supply closets, and front-desk areas
  • Perform clerical and administrative duties such as document preparation, filing, mail processing, scheduling, phone and message management, visitor reception, and staff/student support
  • Respond to inquiries and requests promptly, routing matters tactfully and appropriately
  • Support student attendance operations, including sign-in/out procedures, tardy and dismissal documentation, attendance records, and daily logs
  • Collaborate with the Attendance Officer and Attendance Team, including contacting families regarding absences and attending attendance meetings
  • Process and maintain student records accurately and in a timely manner
  • Communicate student-related legal documentation (e.g., custody orders) to Administration in compliance with legal requirements
  • Coordinate transportation communication with the bus company for calendar differences and early dismissals
  • Prepare for and manage Learning Partnership meetings, including maintaining organized documentation, verifying parent participation, checking in families, notifying teachers of arrivals, and updating contact information
  • Maintain and update lobby communications and message boards
  • Promote a positive school climate by initiating supportive interactions, fostering teamwork, and modeling professionalism
  • Support school-wide initiatives, including PBIS implementation and reinforcement of P.A.T.H. expectations
  • Escalate student concerns to appropriate staff (Student Support, Counseling, Security, or Administration) as needed
  • Perform additional duties as assigned by the CEO/Principal

Requirements:

  • Clearances and background are required
  • Demonstrate functional proficiency with internet-based tools, office systems, and student information systems
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
January 10, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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