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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Philadelphia

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an Administrative Assistant to support the Liberal Studies division within a university setting located in the Greater Philadelphia Region. This Administrative Assistant contract position is ideal for someone who enjoys keeping office operations organized, managing documentation, and providing dependable day-to-day administrative support. The Administrative Assistant candidate in this role will help maintain efficient departmental processes while communicating effectively with faculty, staff, and other stakeholders.

Job Responsibility:

  • Organize and maintain departmental files, records, and administrative documents for the Liberal Studies division
  • Prepare, type, scan, and reproduce materials needed for daily office and departmental activities
  • Complete and process routine forms and documentation that support divisional and departmental operations
  • Provide general clerical assistance, including electronic filing, document handling, and related office tasks
  • Answer inbound calls and respond to administrative inquiries in a thorough and timely manner
  • Coordinate schedules, manage calendars, and assist with appointment planning as needed
  • Support departments across the division with miscellaneous administrative requests and operational tasks
  • Help ensure information is accurate, accessible, and properly stored in accordance with office procedures

Requirements:

  • 2+ years of experience in an administrative, clerical, or office support role
  • Bachelor’s degree required
  • Strong written and verbal communication skills
  • Demonstrated ability to manage records, filing systems, and general office documentation
  • Proficiency in administrative support tasks such as typing, copying, scanning, and form preparation
  • Experience handling inbound calls and maintaining a front-facing presence
  • Ability to manage calendars, coordinate appointments, and prioritize multiple tasks effectively
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 11, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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