Administrative Assistant Job at Brook-St Hiredonline (Cardiff)

New

Administrative Assistant

Location

United States , Sacramento

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative experience, preferably in a food manufacturing, beverage, or regulated industry
Working knowledge of food safety standards (HACCP, FSMA, GMP, GFSI schemes such as SQF/BRC)
Strong computer skills, including advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and document management systems
Excellent written and verbal communication skills
High attention to detail and strong organizational abilities

Job Responsibility

Provide comprehensive administrative support to the Quality Assurance and Food Safety teams
Manage calendars, schedule meetings, coordinate travel arrangements, and handle correspondence
Prepare, organize, and distribute reports, presentations, and meeting materials
Maintain and update departmental databases, filing systems, and document control procedures
Assist with audit preparation and coordinate internal/external audits
Handle incoming calls, visitor coordination, and general office support
Maintain and organize food safety and quality records, including HACCP plans, prerequisite programs, corrective action reports, and verification documents
Assist in monitoring and tracking compliance with food safety regulations (FSMA, FDA, USDA, etc.)
Support the development, revision, and distribution of Standard Operating Procedures (SOPs) and work instructions
Track and report key quality metrics, non-conformances, and corrective/preventive actions (CAPA)

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for an Administrative Assistant to provide onsite support for imp...

Location

United States , Pasadena

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in administrative support, coordination, or a related office-based role
Proficiency with Microsoft Excel and the broader Microsoft Office Suite
Ability to perform accurate data entry and manage documentation with a high level of precision
Strong organizational skills with the ability to handle several priorities and meet deadlines consistently
Effective written and verbal communication skills for working with internal teams and external partners
Detail-oriented, reliable, and proactive in handling daily responsibilities

Job Responsibility

Manage administrative support for import activities, including organizing paperwork and maintaining complete shipment files
Monitor incoming shipments and keep status reports updated so internal stakeholders have current information
Communicate with suppliers, freight partners, and cross-functional teams to help keep import processes moving smoothly
Examine invoices, packing lists, and other shipping records to confirm details are accurate and complete
Enter data into tracking documents and prepare routine reports that support operational visibility
Maintain orderly digital and physical records related to import documentation and departmental activities
Assist with general office coordination tasks tied to daily import and logistics support
Help resolve documentation discrepancies by following up with the appropriate contacts in a timely manner

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative assistant

We are looking for an organized Administrative Assistant to support daily office...

Location

United States , Pleasantville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative support or office coordination role
Demonstrated ability to handle high-volume inbound calls with professionalism and courtesy
Strong data entry skills with a high level of accuracy and attention to detail
Working knowledge of QuickBooks for basic bookkeeping or financial administrative tasks
Proficiency with standard office software and general computer applications
Excellent organizational skills with the ability to manage multiple priorities effectively
Strong written and verbal communication skills
Ability to work on-site in Pleasantville, New York

Job Responsibility

Manage incoming phone calls effectively, direct inquiries to the appropriate contacts, and ensure callers receive timely assistance
Enter, update, and maintain business information in internal records with a strong focus on accuracy and completeness
Support day-to-day administrative activities such as scheduling, document preparation, filing, and coordination of office tasks
Assist with bookkeeping-related functions by using QuickBooks to organize financial records and process routine entries
Monitor and organize office documentation so materials are easy to access and current
Communicate with internal team members and external contacts to help keep administrative processes moving efficiently

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

Do you possess excellent organizational skills and enjoy working in a fast-paced...

Location

United States , Portland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience as an Administrative Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in Microsoft Office suite
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multitask

Job Responsibility

Answering busy phone lines
Greeting walk-in guests
Handling general clerical responsibilities
Assisting with filing, copying, and faxing for multiple departments
Checking mail and emails daily
Responding to inquiries
Forwarding communication when necessary
Setting appointments
Handling filing
Assisting in coordinating schedules and activities

What we offer

Medical
Vision
Dental
Life and disability insurance
Enrollment in company 401(k) plan
Free online training

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to support daily office operation...

Location

United States , Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, office support, or receptionist role
Ability to handle a high volume of inbound calls with professionalism and clear communication
Strong data entry skills with careful attention to accuracy and detail
Proficiency with standard office practices, document handling, and administrative procedures
Comfortable performing front-desk and reception-related responsibilities in a busy office setting
Strong organizational skills with the ability to manage multiple priorities effectively

Job Responsibility

Manage day-to-day administrative activities to keep office operations organized and running smoothly
Receive and direct incoming calls in a courteous and efficient manner, taking messages and routing inquiries appropriately
Welcome visitors and provide front-desk assistance while maintaining an organized office environment
Enter, update, and maintain information in internal records with a high level of accuracy and attention to detail
Prepare, organize, and file documents so that materials are easy to access and properly maintained
Assist with general office coordination, including scheduling, correspondence, and routine clerical support
Monitor administrative requests and follow up on outstanding items to ensure timely completion of tasks

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

Robert Half is partnering with a growing organization in the Lehigh Valley seeki...

Location

United States , Hazleton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative experience (accounting exposure a plus)
Strong organizational skills and attention to detail
Comfortable working with numbers and financial data
Proficiency in Microsoft Office (Excel experience preferred)
Strong communication skills and a team-oriented mindset
Ability to manage multiple priorities in a fast-paced environment

Job Responsibility

Provide day-to-day administrative support including calendar management, scheduling, and correspondence
Maintain organized filing systems (digital and physical)
Assist with data entry, document preparation, and reporting
Support the accounting team with tasks such as: Invoice processing and tracking, Data entry into accounting systems, Assisting with accounts payable/receivable, Filing and organizing financial records
Handle incoming calls, emails, and general office inquiries
Coordinate meetings and assist with office projects as needed

What we offer

medical, vision, dental, life and disability insurance
company 401(k) plan
free online training

New

Administrative Assistant

We are looking for an Administrative Assistant to join a financial services orga...

Location

United States , Austin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in mortgage operations, loan administration, post-closing, or a related financial services support function
High school diploma or equivalent required
Working knowledge of loan closing documentation and post-closing workflows
Strong attention to detail with the ability to manage large volumes of documents accurately and efficiently
Proficiency with Microsoft Outlook, Word, Excel, and SharePoint
Ability to handle sensitive and confidential information with professionalism and discretion
Effective communication and organizational skills, with the ability to coordinate across multiple teams and external partners
Experience supporting administrative office tasks, data entry, receptionist-style duties, or inbound phone support is helpful

Job Responsibility

Organize, index, and maintain mortgage files so records are prepared correctly for collateral handling and final delivery
Track missing or outstanding items and follow up with internal departments, title partners, and settlement contacts to obtain required documents
Scan, upload, and update records in designated systems while ensuring file integrity and proper document retention
Prepare collateral packages for shipment to custodians and support timely delivery to investors within established service deadlines
Communicate with processing, closing, and quality control teams to resolve documentation issues and keep post-closing activities on schedule
Monitor trailing documents such as recorded instruments, title policies, and lien-related paperwork to ensure loan files are fully completed
Provide general administrative support through data entry, document handling, inbound call support, and office coordination as needed

What we offer

medical, vision, dental, life and disability insurance
enrollment in company 401(k) plan

New

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office...

Location

United States , Grove City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, receptionist, or office support role
Strong verbal and written communication skills, with the ability to draft clear correspondence and business documents
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Ability to manage phone communications, appointment scheduling, data entry, and email correspondence accurately
Comfortable balancing front desk responsibilities with broader administrative assignments in a busy office setting
Experience coordinating multiple tasks, maintaining organized files, and meeting deadlines with minimal supervision
Customer service skills and a thoughtful approach when interacting with employees, vendors, and visitors.

Job Responsibility

Share front desk coverage during regular business hours, greet visitors professionally, handle incoming calls, and accept deliveries and packages
Prepare original business materials such as policies, procedures, correspondence, records, and other documents for internal review or external distribution
Provide day-to-day administrative assistance to management and team members, including clerical tasks, correspondence, and general office coordination
Arrange travel logistics and scheduling details as needed to support business activities and meetings
Help maintain website content, coordinate monthly webinar sessions, and support ongoing activity across company social media channels
Serve as a point of coordination for external IT vendors to help address service needs and office technology support
Use copiers and other office equipment to produce, organize, and distribute business documents efficiently
Maintain paper filing systems, assist with records archiving, and process incoming shop drawings with accuracy and attention to detail
Keep project documentation current by updating meeting notes, communication records, and related tracking information.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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