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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Dayton

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an organized and detail-oriented Administrative Assistant to join our team in Dayton, Ohio. This role is ideal for someone who thrives in a fast-paced environment, enjoys client interaction, and excels in managing schedules and administrative tasks. As a Contract to permanent position, this opportunity offers the potential for long-term growth and stability within our organization.

Job Responsibility:

  • Coordinate and maintain schedules for multiple team members, ensuring appointments and meetings are seamlessly managed
  • Handle incoming calls, providing a welcoming and attentive experience while directing inquiries to appropriate team members
  • Maintain and organize client files, ensuring all documents are accurately stored and easily accessible
  • Assist with document management tasks, including uploading and maintaining files in the firm’s database
  • Schedule and confirm client appointments, ensuring all details are accurately communicated
  • Manage the firm's master calendar, keeping track of deadlines, meetings, and events
  • Support client communications by preparing and sending correspondence, such as sympathy cards and other mailings
  • Organize meetings and facilitate connections between team members for calls and discussions
  • Provide general administrative support to ensure smooth day-to-day operations

Requirements:

  • Minimum of 5 years of experience in administrative roles, preferably in a detail-oriented services or legal environment
  • Exceptional organizational skills with a keen eye for detail
  • Proficiency in managing schedules and calendars using tools like Outlook
  • Strong communication skills and a client-focused approach
  • Ability to handle multiple priorities and meet deadlines in a dynamic work setting
  • Familiarity with document management systems and willingness to learn new technologies
  • Experience with customer service, ensuring clients feel valued and supported
  • Reliable and adaptable, with a proactive attitude towards problem-solving
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 26, 2026

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