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Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Honolulu · Job Posted June 10, 2026
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Job Description

We are looking for a detail-oriented Administrative Assistant to support daily office operations for a real estate company in Honolulu, Hawaii. This Direct Hire position is ideal for someone who enjoys keeping teams organized, communicating with clients and vendors, and ensuring administrative tasks are handled accurately and efficiently. The role requires excellent interpersonal skills, strong coordination skills, and the ability to manage multiple priorities in a fast-paced setting.

Job Responsibility

  • Manage front-office and administrative activities by greeting visitors, directing inquiries, and maintaining a welcoming office experience
  • Handle incoming and outgoing phone communication, respond to emails, and provide timely customer service to tenants, vendors, and internal stakeholders
  • Prepare, update, and maintain records through accurate data entry, document formatting, and file organization using Microsoft Office applications
  • Coordinate calendars and schedule appointments, meetings, and other business activities to support team productivity
  • Process incoming and outgoing mail and ensure correspondence is routed to the appropriate contacts without delay
  • Work with multiple vendors to support service coordination, follow-ups, and general office needs
  • Assist with planning and organizing office meetings, property-related events, or team functions as needed
  • Create spreadsheets, letters, and reports in Excel, Word, and Outlook to support day-to-day administrative operations

Requirements

  • Prior experience in an administrative support or office coordination role
  • Strong verbal and written communication skills with a customer-focused approach
  • Ability to answer phones and provide excellent customer service
  • Proficiency with Microsoft Excel, Microsoft Word, and Microsoft Outlook
  • Accurate data entry skills and the ability to type at a speed of at least 60 words per minute
  • Experience managing phone lines, email correspondence, and appointment scheduling
  • Ability to work effectively with visitors, team members, and external vendors
  • Strong organizational skills with the ability to handle multiple tasks and deadlines
  • Detail-oriented approach and attention to detail in a fast-paced office environment

What we offer

  • Free parking
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training
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