Administrative Assistant, Robert Half

Administrative Assistant

Robert Half

Location:
United States, Miami

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a detail-oriented Administrative Assistant to support daily operations in a dynamic and focused environment. This Contract-to-Permanent position requires a proactive individual with strong organizational skills and the ability to manage multiple tasks efficiently. Located in Miami, Florida, this role offers an opportunity to work closely with property management and administrative teams.

Job Responsibility:

Manage day-to-day office operations, including handling incoming mail and maintaining inventory of supplies
Organize and track invoice submissions to ensure prompt payment processing
Operate property management software to facilitate rent collection and monitor daily banking activity
Compile and deliver monthly financial reports with precision and clarity
Maintain and update contracts, investment files, and tenant documentation
Serve as the primary point of contact for vendors, service providers, tenants, and project teams
Evaluate prospective tenants and oversee move-in and move-out procedures.

Requirements:

Proven experience in administrative assistance, including managing office operations
Proficiency in property management software and lease administration processes
Strong skills in data entry and calendar management
Ability to handle receptionist duties and answer inbound calls professionally
Fluency in Spanish to communicate effectively in diverse settings
Familiarity with financial statement preparation and contract management
Excellent organizational and time-management skills
Capacity to liaise with multiple stakeholders and maintain professionalism in interactions.

What we offer:

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
Company 401(k) plan.

Additional Information:

Job Posted:
September 12, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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