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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Lake Geneva

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

In this role, you will provide essential administrative support, manage billing processes, and ensure smooth office operations. This position is ideal for someone who excels in organization, thrives in a fast-paced setting, and enjoys working collaboratively in an environment that values attention to detail.

Job Responsibility:

  • Provide comprehensive administrative support to ensure daily office operations run efficiently
  • Manage billing processes, including preparing, reviewing, and distributing invoices
  • Maintain accurate records and documentation for client accounts and internal operations
  • Communicate effectively with clients and team members to address inquiries and resolve issues
  • Oversee office management tasks such as scheduling meetings, organizing files, and ordering supplies
  • Utilize billing software to generate statements and ensure timely processing of payments
  • Assist in drafting and updating administrative policies and procedures
  • Coordinate with team members to ensure deadlines and project milestones are met
  • Handle confidential information with a high degree of discretion
  • Identify opportunities to improve administrative workflows and suggest practical solutions

Requirements:

  • Proven experience in administrative roles, preferably within an accounting or legal environment
  • Proficiency in using billing software and managing billing functions
  • Strong organizational skills with an ability to prioritize and manage multiple tasks
  • Excellent communication skills, both written and verbal
  • Attention to detail and accuracy in handling financial records and documents
  • Proficiency in Microsoft Office Suite and other relevant administrative tools
  • Ability to work independently and collaboratively in a team-oriented environment
  • Familiarity with administrative policies and procedures is a plus

Nice to have:

Familiarity with administrative policies and procedures

What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 03, 2026

Work Type:
On-site work
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