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Randstad Logo Randstad · Office Administration

Administrative Assistant

Canada, North York 19.89 CAD / Hour · Job Posted May 19, 2026
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Job Description

Are you a detail-oriented professional looking to build your career within one of Canada’s leading financial institutions? We are seeking a highly organized Administrative Assistant to join our Investment Advisory team in the heart of North York. In this role, you will be the backbone of our day-to-day operations, ensuring that paperwork, documentation, and internal processes run seamlessly. This is a 'back-office' focused position that offers a collaborative culture and direct exposure to the world of Private Wealth Management. Location: North York (Yonge & Sheppard), Toronto, ON. Work Environment: Fully Onsite (5 days a week). Duration: 1-Year Contract (Starting June 2026). Pay Rate: $19.89. Hours: Monday – Friday, 8:30 AM – 5:00 PM.

Job Responsibility

  • Documentation Management: Prepare, review, and process essential paperwork and financial forms for signing and mailing
  • Operational Support: Handle daily administrative tasks including report generation, invoicing, and maintaining digital and physical files with 100% accuracy
  • Advisor Support: Own and maintain calendar management for multiple advisors, proactively troubleshooting scheduling conflicts
  • Team Collaboration: Assist with onboarding/offboarding activities and provide vacation coverage for other administrative colleagues
  • Communication: Act as a central point of contact for internal team touchpoints, providing regular updates on project status and day-to-day activities
  • Data Integrity: Maintain strict confidentiality while handling sensitive customer data and executive communications

Requirements

  • 1–2 years of professional administrative experience (Banking or Financial Services experience is a strong asset)
  • High School Diploma or GED required
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • Unrivaled Attention to Detail: You catch the small errors that others miss
  • Agility: Ability to pivot and reprioritize tasks in a fast-paced environment
  • Communication: Strong written and verbal skills for internal coordination
  • Organization: Proven ability to manage multiple competing priorities simultaneously

Nice to have

Banking or Financial Services experience

What we offer

  • Collaborative Culture: Work within a tight-knit IA team (3 people) and management group (7 people) that values partnership
  • Career Growth: Gain high-level exposure to banking operations and wealth management workflows
  • Training: Comprehensive training period provided to ensure you are set up for success
  • Convenient Location: Prime office location at 5140 Yonge Street with easy transit access
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