CrawlJobs Logo

Administrative Assistant

https://www.randstad.com Logo

Randstad

Location Icon

Location:
Canada , North York

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

19.89 CAD / Hour
Save Job
Save Icon
Apply Position

Job Description:

Are you a detail-oriented professional looking to build your career within one of Canada’s leading financial institutions? We are seeking a highly organized Administrative Assistant to join our Investment Advisory team in the heart of North York. In this role, you will be the backbone of our day-to-day operations, ensuring that paperwork, documentation, and internal processes run seamlessly. This is a 'back-office' focused position that offers a collaborative culture and direct exposure to the world of Private Wealth Management. Location: North York (Yonge & Sheppard), Toronto, ON. Work Environment: Fully Onsite (5 days a week). Duration: 1-Year Contract (Starting June 2026). Pay Rate: $19.89. Hours: Monday – Friday, 8:30 AM – 5:00 PM.

Job Responsibility:

  • Documentation Management: Prepare, review, and process essential paperwork and financial forms for signing and mailing
  • Operational Support: Handle daily administrative tasks including report generation, invoicing, and maintaining digital and physical files with 100% accuracy
  • Advisor Support: Own and maintain calendar management for multiple advisors, proactively troubleshooting scheduling conflicts
  • Team Collaboration: Assist with onboarding/offboarding activities and provide vacation coverage for other administrative colleagues
  • Communication: Act as a central point of contact for internal team touchpoints, providing regular updates on project status and day-to-day activities
  • Data Integrity: Maintain strict confidentiality while handling sensitive customer data and executive communications

Requirements:

  • 1–2 years of professional administrative experience (Banking or Financial Services experience is a strong asset)
  • High School Diploma or GED required
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • Unrivaled Attention to Detail: You catch the small errors that others miss
  • Agility: Ability to pivot and reprioritize tasks in a fast-paced environment
  • Communication: Strong written and verbal skills for internal coordination
  • Organization: Proven ability to manage multiple competing priorities simultaneously

Nice to have:

Banking or Financial Services experience

What we offer:
  • Collaborative Culture: Work within a tight-knit IA team (3 people) and management group (7 people) that values partnership
  • Career Growth: Gain high-level exposure to banking operations and wealth management workflows
  • Training: Comprehensive training period provided to ensure you are set up for success
  • Convenient Location: Prime office location at 5140 Yonge Street with easy transit access

Additional Information:

Job Posted:
May 19, 2026

Expiration:
July 10, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
Randstad - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon
PREMIUM
More languages and countries
+ Unlock 31602 hidden job offers
Languages
English Čeština Deutsch Ελληνικά Español Français +15
Countries
United States United Kingdom India Canada Australia +
See plans
Plans from $2.99 / month

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Administrative Assistant

Administrative Assistant

We are offering a permanent employment opportunity for an Administrative Assista...
Location
Location
United States , Wauwatosa
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proficiency in administrative assistance and office administration
  • Familiarity with administrative office operations
  • Competency in basic office skills such as filing, data entry, and typing
  • Experience with inter-office mail handling
  • Ability to order office supplies as needed and maintain inventory
  • Proficient in operating office equipment such as printers, scanners, and fax machines
  • Experience handling inbound and outbound calls
  • Excellent customer service skills
  • Experience in receptionist duties including answering multi-line phone systems and switchboards
  • Ability to coordinate corporate, charity, community, and outreach events
Job Responsibility
Job Responsibility
  • Attend to incoming calls from the national queue, ensuring effective and detail-oriented communication at all times
  • Take charge of resolving member issues by reviewing their files in the Lynx system
  • Document all member issues and resolutions in the member's narrative within the Lynx system
  • Schedule appointments for members across all departments
  • Assist members with their Member Portal, including resolving password issues
  • Input complaint details into the Lynx system, including member and staff information, subject of complaint, description, and resolution
  • Make outgoing calls to members as required
  • Respond to all emails from the assigned Email Follow-up lists
  • Stay updated with the organization's policies and procedures to provide accurate and consistent responses to questions
  • Participate in advocacy and outreach campaigns by contacting members, community leaders, and others
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • Fulltime
Read More
Arrow Right

Administrative Assistant

We are offering an exciting opportunity for an Administrative Assistant in the h...
Location
Location
United States , Los Angeles
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience as an Administrative Assistant or similar role
  • Proficient in Microsoft Excel and Microsoft Word
  • Familiarity with office management procedures and basic accounting principles
  • Excellent organizational and multitasking abilities
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong time management skills and the ability to prioritize work
  • High School degree
  • additional qualification as an Administrative assistant or Secretary will be a plus
  • Ability to work independently and as part of a team
Job Responsibility
Job Responsibility
  • Handle incoming student calls and provide necessary assistance
  • Efficiently process student applications
  • Schedule and manage appointment requests
  • Ensure prompt and accurate handling of mail
  • Assist in the use and management of Microsoft Office Suite
  • Provide high-quality customer service
  • Manage administrative duties as necessary
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • eligibility to enroll in company 401(k) plan
  • Fulltime
Read More
Arrow Right

Administrative Assistant

Res Publica Group is a strategic communications agency helping clients own and s...
Location
Location
Salary
Salary:
Not provided
respublicagroup.com Logo
Res Publica Group
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2-3 years as an administrative assistant or in a similar role, with receptionist experience
  • Excellent written and verbal communication skills
  • Strong organizational and time management abilities
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Ability to work independently and as part of a team
  • Adaptable and flexible in a fast-paced, dynamic environment
  • Discretion and confidentiality when handling sensitive information
  • Personable, proactive and professional demeanor
Job Responsibility
Job Responsibility
  • Manage calendars, schedule appointments, and coordinate meetings for executives and other team members
  • Write, proof and edit communications and other materials such as client invoices
  • Handle incoming phone calls, emails, and visitors in a professional manner
  • Greet and direct clients, vendors, and other visitors to personnel or meeting spaces
  • Assist with travel arrangements, expense reporting, and other administrative tasks
  • Plan and coordinate internal meetings with materials, catering and technology support
  • Provide general office support, including ordering supplies, managing outgoing parcels, and liaising with vendors
  • Perform ad-hoc projects and other duties as assigned
What we offer
What we offer
  • Competitive salary and benefits
  • Strong vacation and leave policies
  • Discounted commuter and fitness benefits
  • Regular social and philanthropic events
  • Professional development resources
  • Fulltime
Read More
Arrow Right

Administrative Assistant

Kickstart your career in finance with a thriving wealth management practice in E...
Location
Location
United Kingdom , Edinburgh
Salary
Salary:
25000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Administrative experience
  • a tech-savvy individual with strong office software skills
  • a confident communicator, both written and verbal
  • a proactive team player with a client-first mindset
  • a self-motivated problem solver who thrives in a dynamic environment
Job Responsibility
Job Responsibility
  • Processing business transactions with accuracy and efficiency
  • managing emails and ensuring timely responses
  • overseeing office supplies and purchases
  • providing crucial support to fee earners and advisers
  • keeping spreadsheets and databases up to date
  • handling client queries via phone, email, and written communication
  • assisting with investment and mortgage business processing
  • preparing for client meetings with research and documentation
  • welcoming clients into our Edinburgh office and making them feel at home
  • scheduling appointments, managing diaries
What we offer
What we offer
  • Professional development and career progression opportunities
  • a creative, supportive, and collaborative work culture
  • comprehensive training to sharpen your skills
  • Fulltime
Read More
Arrow Right

Administrative Assistant

We are offering a contract to hire employment opportunity for an Administrative ...
Location
Location
United States , West Des Moines
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proficiency in Administrative Assistance, with a proven track record in a similar role
  • Experience in handling Receptionist Duties, such as answering calls and greeting visitors
  • Strong Customer Service skills with the ability to handle inquiries and complaints professionally
  • Proficiency in Microsoft Word and Microsoft Excel for creating reports, presentations, and managing data
  • Demonstrable experience in Email Correspondence, with excellent written communication skills
  • Ability to manage Daily Mail, including sorting, distributing, and dispatching
  • Experience in Calendar Management, scheduling appointments, and coordinating meetings
Job Responsibility
Job Responsibility
  • Act as the first point of contact for all incoming calls and walk-in visitors, providing excellent customer service at all times
  • Take responsibility for scheduling meetings and managing conference room bookings to ensure smooth daily operations
  • Handle daily mail tasks efficiently, ensuring all correspondence is appropriately distributed
  • Demonstrate proficiency in Microsoft Word and Excel to create and manage documents and spreadsheets as required
  • Maintain a high level of organization and attention to detail in all administrative tasks
  • Use Microsoft Outlook for detail oriented email correspondence, adhering to high standards of email etiquette
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligibility to enroll in our company 401(k) plan
  • Fulltime
Read More
Arrow Right

Administrative Assistant

We are in the market for an Administrative Assistant to join our team in the Rea...
Location
Location
United States , Pittsburgh
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 2 years of experience working as an Administrative Assistant in the Real Estate & Property industry
  • Proficiency in handling and redirecting inbound calls
  • Demonstrated excellence in providing customer service
  • Familiarity with data entry operations and maintaining databases
  • Ability to manage email correspondence effectively and professionally
  • Experience in managing both inbound and outbound calls
  • Proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word
  • Capable of scheduling appointments and managing calendars efficiently
  • Experience in tenant retention strategies and practices
  • Knowledge of property management procedures and regulations
Job Responsibility
Job Responsibility
  • Handle tenant inquiries and provide excellent customer service
  • Schedule appointments and manage the tenant retention process
  • Accurately perform data entry tasks to ensure up-to-date records
  • Manage email correspondence with tenants and other stakeholders
  • Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to perform administrative tasks
  • Assist with property management duties as required
  • Ensure all inbound calls are answered promptly and professionally
  • Assist in the development and implementation of efficient processes for tenant management
  • Collaborate with the team to ensure smooth operations and tenant satisfaction
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • Fulltime
Read More
Arrow Right

Administrative Assistant

We are offering a temporary to permanent employment opportunity for a Bilingual ...
Location
Location
United States , Santa Barbara
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • MUST be bilingual in Spanish to be considered
  • Proven experience in Administrative Assistance
  • Proficiency in tasks such as scheduling, office management, and clerical duties
  • Exceptional customer service skills, with the ability to professionally interact with clients and staff at all levels
  • Ability to handle confidential information with discretion
  • Proficient with Microsoft Office Suite, particularly Excel and Word
  • Excellent time management skills, with the ability to prioritize and multitask
  • High level of accuracy and attention to detail
  • Positive attitude, flexible, and a team player
Job Responsibility
Job Responsibility
  • Efficiently process and manage customer credit applications
  • Maintain and update customer credit records to ensure accuracy
  • Handle customer inquiries and resolve any issues promptly
  • Monitor customer accounts and initiate appropriate action when necessary
  • Conduct weddings at the courthouse as part of your duties
  • Liaise with lawyers and other detail-oriented individuals as part of your daily tasks
  • Utilize the Microsoft Office Suite and cashiering system Tyler for various administrative tasks
  • Assist with data entry and typing tasks as required
  • Provide detail-oriented and courteous service to all customers
  • Utilize your Spanish language skills in your daily interactions and tasks
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • Fulltime
Read More
Arrow Right

Administrative Assistant

Robert Half is seeking an Administrative Assistant for our client located in Laf...
Location
Location
United States , Lafayette, Louisiana
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 1 year of Administrative Assistant experience preferred
  • Strong knowledge of Microsoft Excel and Microsoft Word
  • Customer service experience
  • Multitask experience desired
  • Document control experience
  • Knowledge of data entry
  • Compiling Documents experience preferred
  • Ability to use the internet for research
Job Responsibility
Job Responsibility
  • Responsible for securing the timely preparation and submission of building permits
  • Prepare and submit timely check requests for permits, water taps and impact fees
  • Deliver building permit applications to responsible municipality department and pick up when ready
  • Maintain a professional and courteous relationship with municipality departments and staff members
  • Serve as the designated division contact for permit or other issues and respond promptly
  • Maintain Architectural Review Committee (ARC) and Homeowner Association (HOA) approvals for new home construction
  • Record newly recorded or purchased lots and building permit information into JDE to maintain the construction scheduling software
  • Upload all building permits to the Vendor Extranet and Network folders
  • Request staking requests and surveys from civil engineers for all lots based on construction trench schedule
  • Coordinate with the consultants (architect, engineering, soils etc.) for a timely and complete building plan package submission
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Eligibility to enroll in company 401(k) plan
  • Fulltime
Read More
Arrow Right