CrawlJobs Logo
Randstad Logo Randstad · Office Administration

Administrative Assistant

Canada, Montréal 60000.00 - 65000.00 USD / Year · Job Posted May 18, 2026
Apply Position
Job Link Share

Job Description

Are you looking for a new administrative challenge? Are you interested in a career in the legal sector? Are you looking to join a national organization that fosters the personal development of individuals and offers stimulating career prospects? Our client, a major national legal firm, is looking to hire an administrative assistant for their office in downtown Montreal. Please don't hesitate to apply if you think you are the right fit for the role!

Job Responsibility

  • Document Production: Draft, edit, and proofread correspondence, memoranda, and complex transaction documents
  • Legal Procedures: Prepare basic court documents and maintain current knowledge of legal terminology, court rules, and medical terminology where applicable
  • Document Management System & Records: Manage the full lifecycle of client files (creation, storage, and archiving)
  • General Admin: Execute essential tasks including scanning, printing, database entry, and creating physical or digital binders
  • Expenses: Process timekeeper expenses and create detailed reports in compliance with Firm guidelines
  • Invoicing: Manage vendor/third-party invoices and cheque requests within the Firm’s financial systems
  • Travel Management: Organize comprehensive travel itineraries, including airfare, lodging, and ground transportation
  • Stakeholder Liaison: Act as a central point of contact, directing requests to appropriate Firm resources and troubleshooting process-related issues for timekeepers
  • Team Integration: Foster a collaborative environment through mentorship, proactive knowledge sharing, and active participation in team initiatives
  • Client Service: Work directly with lawyers and Resource Centre clients to ensure continuous legal operations and client satisfaction
  • Intake & Triage: Manage the intake process by prioritizing, coordinating, and triaging requests to ensure timely completion
  • System Tracking: Maintain accurate updates in the workflow management system to monitor requests and provide backup support for the Resource Centre
  • Quality Control: Perform rigorous quality control on personal work and peer-review team output for accuracy

Requirements

  • Fluently bilingual in French and English (both written and spoken)
  • Post-secondary diploma in a Legal Assistant, Executive Assistant, or Administrative Assistant program
  • 1–3 years of relevant experience, preferably within a legal or professional services environment
  • Intermediate proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
  • Exceptional word processing, spelling, proofreading, and editing skills
  • Ability to work effectively within a team while demonstrating tact, respect, and professionalism in all interactions
  • Proven track record of providing a high level of service to both colleagues and lawyers
  • Strong ability to assess priorities, multi-task, and perform duties in a highly organized manner under tight deadlines
  • Actively listens to understand the needs of lawyers and colleagues
  • asks clarifying questions to ensure expectations are met
  • Highly responsive to requests, providing timely updates on progress and identifying potential obstacles to achieving results
  • Effectively navigate workflow fluctuations with minimal supervision

What we offer

  • Competitive salary based on experience
  • 3 -4 weeks vacation (based on experience)
  • 6 personal days. + 2 extra days ( 1 for volunteer and one for birthday)
  • Comprehensive insurance package as of day 1, paid by company
  • Work model: Hybrid (3 days in-office / 2 days remote)
  • 100% in-office for the first 3 months
  • Strong community involvement and a commitment to equity, diversity and inclusion
Randstad - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Administrative Assistant

8 matching positions

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support a comme...
Location
Location
United States , Metairie
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an administrative, office support, or receptionist role
  • Ability to manage inbound calls and communicate clearly with tenants, vendors, and internal teams
  • Strong data entry skills with a high level of accuracy and attention to detail
  • Experience handling basic accounting support, such as entering accounts payable or invoice information
  • Familiarity with commercial leasing, commercial property management, or a related real estate environment is preferred
  • Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
  • Strong organizational skills and the ability to manage multiple priorities in a fast-paced office setting.
Job Responsibility
Job Responsibility
  • Provide day-to-day administrative support to commercial property managers, helping coordinate office activities and maintain organized records
  • Welcome visitors, manage front-desk coverage, and handle incoming phone calls with courtesy and efficiency
  • Enter invoices and payable information accurately, supporting light accounting functions and timely record maintenance
  • Prepare, update, and file documents, reports, correspondence, and other office materials as needed
  • Maintain data in internal systems and spreadsheets, ensuring information is current, accurate, and easy to retrieve
  • Assist with leasing and property management administrative tasks, including document tracking and general tenant-related support
  • Use Microsoft Office applications to create correspondence, organize information, and support routine reporting needs.
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan eligibility
  • Free online training
Read More
Arrow Right

Administrative Assistant

We are looking for an Administrative Assistant to provide contract support to an...
Location
Location
United States , Las Vegas
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in an administrative support role, preferably within a legal office or in-house legal department
  • Working knowledge of general legal procedures, including familiarity with discovery-related processes
  • Strong ability to manage calendars, deadlines, and multiple priorities with a high level of accuracy
  • Clear written and verbal communication skills for handling correspondence and internal coordination
  • Careful attention to detail when reviewing documents, entering data, and routing information
  • Proficiency with general administrative office tasks such as answering inbound calls, maintaining records, and supporting front-office activities
  • Ability to work independently in a fast-paced Contract role while maintaining confidentiality and professionalism
Job Responsibility
Job Responsibility
  • Coordinate calendars, meetings, and time-sensitive deadlines for members of the legal team to help maintain an efficient daily workflow
  • Prepare, track, and distribute routine communications while ensuring messages are clear, accurate, and directed to the appropriate recipients
  • Review incoming documents, requests, and correspondence, then forward or assign them to the correct team members for timely follow-up
  • Organize and maintain digital and physical files so legal records remain accurate, accessible, and up to date
  • Provide broad administrative assistance for day-to-day legal department activities, including scheduling support, data entry, and general office coordination
  • Respond to inbound calls and inquiries with care, gathering key details and directing matters to the appropriate contact
  • Assist with reception-style and office support duties that help the legal team operate smoothly and efficiently
What we offer
What we offer
  • Medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Administrative Assistant

Based in the South Asia Office in Mumbai, this position is to provide clerical a...
Location
Location
India , Mumbai
Salary
Salary:
Not provided
https://www.marriott.com Logo
Marriott Bonvoy
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 5 years’ relevant experience in large-scale corporations and handling multiple Senior Leaders
  • Well-organized with the ability to multitask
  • Self-motivated and able to work independently with minimal supervision
  • Proactive and able to think on his/her feet
  • A drive to learn and grow with the team
  • A good team player with approachable character, positive attitude, and strong ownership
  • Excellent interpersonal and communication skills
  • Fluency in written and spoken English
  • Proficiency in MS Word, Excel – Pivot Tables, PowerPoint & Presentation Decks, MS Teams, SharePoint and other technologies and platforms that will drive productivity.
Job Responsibility
Job Responsibility
  • Provide clerical and administrative support to Vice President, Marketing, South Asia, Senior Director, Revenue Strategy, South Asia and Senior Director, Sales & Distribution, South Aisa to ensure seamless departmental operations and successful achievements of business goals and priorities
  • Well versed and proactive in calendar management, trip planning, and scheduling in different time zones
  • Secure meeting rooms and coordinate meeting and conference call invites with other disciplines as appropriate
  • Organize and coordinate team offsite events and meetings, such as travel schedules for the team, meeting agenda, and rooming list and airport transfers for the hotel
  • Responsible for business travel arrangements for assigned Senio Leaders, including flights, visa applications, accommodations, transportation etc., and being on top of all company travel guidelines
  • Compile and complete expense reports for assigned Senior Leaders for review and submission
  • Perform administrative duties such as email correspondence, printing, business letters, memorandums, incoming and outgoing mails, and updating presentation information as necessary
  • Communicate effectively and liaise with other admins in the team and other teams
  • Assist in preparing and developing internal communication emails, memos, and presentations to the team
  • Provides logistic support when senior management visits from HQ
  • Fulltime
Read More
Arrow Right

Administrative Assistant

We are looking for an Administrative Assistant to support daily office operation...
Location
Location
United States , Cincinnati
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in an administrative, office support, or receptionist role
  • Ability to manage inbound phone calls professionally and communicate clearly with a wide range of contacts
  • Strong data entry skills with close attention to detail and accuracy
  • Proficiency in handling general clerical tasks, including document organization and record maintenance
  • Solid time management skills and the ability to prioritize multiple assignments effectively
  • Comfortable working in a fast-paced office environment and supporting daily operational needs
Job Responsibility
Job Responsibility
  • Welcome visitors and provide attentive front-desk support while creating a positive first impression for the office
  • Respond to incoming calls, direct inquiries to the appropriate contacts, and relay messages promptly and accurately
  • Perform a variety of administrative tasks such as organizing documents, preparing correspondence, and supporting day-to-day office activities
  • Enter, update, and maintain information in company records with a strong focus on accuracy and completeness
  • Assist with scheduling, filing, and general coordination to keep workflows organized and efficient
  • Monitor office communications and help ensure requests from staff, clients, or vendors are addressed in a timely manner
  • Support receptionist-related duties by managing the reception area and handling routine administrative requests
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Administrative Assistant

A leading insurance organization is seeking a detail-oriented Administrative Ass...
Location
Location
United States , Morris Plains
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 2+ years of administrative experience required
  • Prior experience in insurance or a similar regulated industry strongly preferred
  • Strong organizational skills, attention to detail, and ability to multitask
  • Comfortable working with systems and learning new processes
Job Responsibility
Job Responsibility
  • Provide administrative support including data entry, document management, and reporting
  • Assist with processing and maintaining records in internal systems
  • Coordinate with internal teams and support workflow processes
  • Ensure accuracy, organization, and timely completion of tasks
  • Prepare and submit filings for rates, forms, and rules, working with actuarial, underwriting, compliance, and legal teams
  • Review filings to ensure they are complete and accurate
  • Maintain and update product forms in internal systems
  • Respond to regulator questions and assist with objections or audits
  • Draft basic documents related to filings (memos, bulletins, etc.)
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
Read More
Arrow Right
New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...
Location
Location
United States , Honolulu
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in an administrative support or office coordination role
  • Strong verbal and written communication skills with a customer-focused approach
  • Ability to answer phones and provide excellent customer service
  • Proficiency with Microsoft Excel, Microsoft Word, and Microsoft Outlook
  • Accurate data entry skills and the ability to type at a speed of at least 60 words per minute
  • Experience managing phone lines, email correspondence, and appointment scheduling
  • Ability to work effectively with visitors, team members, and external vendors
  • Strong organizational skills with the ability to handle multiple tasks and deadlines
  • Detail-oriented approach and attention to detail in a fast-paced office environment
Job Responsibility
Job Responsibility
  • Manage front-office and administrative activities by greeting visitors, directing inquiries, and maintaining a welcoming office experience
  • Handle incoming and outgoing phone communication, respond to emails, and provide timely customer service to tenants, vendors, and internal stakeholders
  • Prepare, update, and maintain records through accurate data entry, document formatting, and file organization using Microsoft Office applications
  • Coordinate calendars and schedule appointments, meetings, and other business activities to support team productivity
  • Process incoming and outgoing mail and ensure correspondence is routed to the appropriate contacts without delay
  • Work with multiple vendors to support service coordination, follow-ups, and general office needs
  • Assist with planning and organizing office meetings, property-related events, or team functions as needed
  • Create spreadsheets, letters, and reports in Excel, Word, and Outlook to support day-to-day administrative operations
What we offer
What we offer
  • Free parking
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training
Read More
Arrow Right
New

Administrative Assistant

We are currently seeking candidates for an Administrative Assistant opportunity ...
Location
Location
United States , Boston
Salary
Salary:
27.00 - 33.00 USD / Hour
daleyaa.com Logo
Daley and Associates
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree required
  • 0-1+ years of administrative experience in a professional services environment
  • investment management or financial services experience preferred
  • Advanced proficiency in Microsoft Office Suite and comfort with learning new systems and tools
  • Strong attention to detail and organizational skills with the ability to manage competing priorities
  • Excellent communication, interpersonal, and problem-solving abilities
  • Professional presence, discretion, and a collaborative mindset
  • Flexible and adaptable with a positive, proactive attitude
Job Responsibility
Job Responsibility
  • Manage complex and ever-changing calendars across multiple time zones, coordinating meetings and resolving scheduling conflicts proactively
  • Arrange and manage detailed domestic and international travel, including itineraries, accommodations, and expense reporting
  • Prepare meeting materials, client presentations, and daily team packets
  • collaborate with guest speakers and internal stakeholders
  • Oversee logistics for meetings and events, including room scheduling, catering, and technology setup
  • Partner with administrative peers and senior leadership to ensure seamless communication and workflow across departments
  • Provide additional support as needed
Read More
Arrow Right
New

Administrative Assistant

We are looking for an Administrative Assistant to support daily front office ope...
Location
Location
United States , Tempe
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in an administrative, office support, or receptionist role
  • Ability to handle inbound phone calls professionally and route information efficiently
  • Strong data entry skills with close attention to detail and accuracy
  • Comfortable managing multiple priorities in a fast-paced office setting
  • Proficiency with standard office software and general computer applications
  • Strong organizational skills and the ability to maintain orderly records and files
  • Dependable communication skills and a customer-focused approach when assisting staff and visitors
Job Responsibility
Job Responsibility
  • Manage front desk and general administrative support activities to keep daily office operations running smoothly
  • Respond to incoming calls, direct inquiries appropriately, and provide courteous assistance to visitors and staff
  • Enter, update, and maintain office information and records with a high level of accuracy
  • Coordinate the purchase of office materials and kitchen supplies while monitoring inventory and replenishment needs
  • Organize, file, and archive documentation in accordance with retention guidelines and support secure document disposal through an external vendor
  • Assist with routine clerical tasks such as scheduling, document preparation, and general correspondence
  • Provide support for basic accounting-related tasks as training is provided
  • Contribute to additional administrative projects and office duties as business needs change
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right