Administrative Assistant

• Welcome guests and manage front desk activities while ensuring an organized and responsive experience for visitors and incoming calls
• Coordinate complex schedules for two senior leaders, including arranging meetings, updating calendars, and helping prevent conflicts
• Prepare, submit, and monitor expense documentation to support accurate reporting and timely reimbursement
• Organize business travel plans, including itineraries, reservations, and related logistics for leadership or staff as needed
• Maintain accurate records by entering and updating information in internal systems and office files
• Monitor workplace supplies and replenish inventory to keep the office stocked and operating efficiently
• Provide day-to-day administrative support such as document preparation, correspondence handling, and general office coordination
• Assist with planning and setup for association events and participate in select functions that may occur outside standard business hours

• Prior experience in administrative support, office coordination, reception, or a similar business support role
• Ability to manage inbound calls, greet visitors professionally, and represent the organization effectively at the front desk
• Strong organizational skills with the ability to handle scheduling, data entry, and multiple administrative tasks at once
• Experience preparing expense reports, coordinating travel, or supporting executive calendars is highly valued
• Proficiency with standard office software and comfort learning new platforms and administrative systems
• High attention to detail and the ability to maintain accurate records and documentation
• Flexibility to support occasional event-related responsibilities outside regular office hours

Prior exposure to Memberly, MailChimp, or NetSuite

• Medical, vision, dental, and life and disability insurance
• Enroll in company 401(k) plan
• Free online training