Administrative Assistant Job at Robert Half (Old Orchard Beach)

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support a comme...

Location

United States , Metairie

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, office support, or receptionist role
Ability to manage inbound calls and communicate clearly with tenants, vendors, and internal teams
Strong data entry skills with a high level of accuracy and attention to detail
Experience handling basic accounting support, such as entering accounts payable or invoice information
Familiarity with commercial leasing, commercial property management, or a related real estate environment is preferred
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
Strong organizational skills and the ability to manage multiple priorities in a fast-paced office setting.

Job Responsibility

Provide day-to-day administrative support to commercial property managers, helping coordinate office activities and maintain organized records
Welcome visitors, manage front-desk coverage, and handle incoming phone calls with courtesy and efficiency
Enter invoices and payable information accurately, supporting light accounting functions and timely record maintenance
Prepare, update, and file documents, reports, correspondence, and other office materials as needed
Maintain data in internal systems and spreadsheets, ensuring information is current, accurate, and easy to retrieve
Assist with leasing and property management administrative tasks, including document tracking and general tenant-related support
Use Microsoft Office applications to create correspondence, organize information, and support routine reporting needs.

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan eligibility
Free online training

Administrative Assistant

We are looking for an Administrative Assistant to provide contract support to an...

Location

United States , Las Vegas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative support role, preferably within a legal office or in-house legal department
Working knowledge of general legal procedures, including familiarity with discovery-related processes
Strong ability to manage calendars, deadlines, and multiple priorities with a high level of accuracy
Clear written and verbal communication skills for handling correspondence and internal coordination
Careful attention to detail when reviewing documents, entering data, and routing information
Proficiency with general administrative office tasks such as answering inbound calls, maintaining records, and supporting front-office activities
Ability to work independently in a fast-paced Contract role while maintaining confidentiality and professionalism

Job Responsibility

Coordinate calendars, meetings, and time-sensitive deadlines for members of the legal team to help maintain an efficient daily workflow
Prepare, track, and distribute routine communications while ensuring messages are clear, accurate, and directed to the appropriate recipients
Review incoming documents, requests, and correspondence, then forward or assign them to the correct team members for timely follow-up
Organize and maintain digital and physical files so legal records remain accurate, accessible, and up to date
Provide broad administrative assistance for day-to-day legal department activities, including scheduling support, data entry, and general office coordination
Respond to inbound calls and inquiries with care, gathering key details and directing matters to the appropriate contact
Assist with reception-style and office support duties that help the legal team operate smoothly and efficiently

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

Based in the South Asia Office in Mumbai, this position is to provide clerical a...

Location

India , Mumbai

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Minimum 5 years’ relevant experience in large-scale corporations and handling multiple Senior Leaders
Well-organized with the ability to multitask
Self-motivated and able to work independently with minimal supervision
Proactive and able to think on his/her feet
A drive to learn and grow with the team
A good team player with approachable character, positive attitude, and strong ownership
Excellent interpersonal and communication skills
Fluency in written and spoken English
Proficiency in MS Word, Excel – Pivot Tables, PowerPoint & Presentation Decks, MS Teams, SharePoint and other technologies and platforms that will drive productivity.

Job Responsibility

Provide clerical and administrative support to Vice President, Marketing, South Asia, Senior Director, Revenue Strategy, South Asia and Senior Director, Sales & Distribution, South Aisa to ensure seamless departmental operations and successful achievements of business goals and priorities
Well versed and proactive in calendar management, trip planning, and scheduling in different time zones
Secure meeting rooms and coordinate meeting and conference call invites with other disciplines as appropriate
Organize and coordinate team offsite events and meetings, such as travel schedules for the team, meeting agenda, and rooming list and airport transfers for the hotel
Responsible for business travel arrangements for assigned Senio Leaders, including flights, visa applications, accommodations, transportation etc., and being on top of all company travel guidelines
Compile and complete expense reports for assigned Senior Leaders for review and submission
Perform administrative duties such as email correspondence, printing, business letters, memorandums, incoming and outgoing mails, and updating presentation information as necessary
Communicate effectively and liaise with other admins in the team and other teams
Assist in preparing and developing internal communication emails, memos, and presentations to the team
Provides logistic support when senior management visits from HQ

Fulltime

Administrative Assistant

We are looking for an Administrative Assistant to support daily office operation...

Location

United States , Cincinnati

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, office support, or receptionist role
Ability to manage inbound phone calls professionally and communicate clearly with a wide range of contacts
Strong data entry skills with close attention to detail and accuracy
Proficiency in handling general clerical tasks, including document organization and record maintenance
Solid time management skills and the ability to prioritize multiple assignments effectively
Comfortable working in a fast-paced office environment and supporting daily operational needs

Job Responsibility

Welcome visitors and provide attentive front-desk support while creating a positive first impression for the office
Respond to incoming calls, direct inquiries to the appropriate contacts, and relay messages promptly and accurately
Perform a variety of administrative tasks such as organizing documents, preparing correspondence, and supporting day-to-day office activities
Enter, update, and maintain information in company records with a strong focus on accuracy and completeness
Assist with scheduling, filing, and general coordination to keep workflows organized and efficient
Monitor office communications and help ensure requests from staff, clients, or vendors are addressed in a timely manner
Support receptionist-related duties by managing the reception area and handling routine administrative requests

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

A leading insurance organization is seeking a detail-oriented Administrative Ass...

Location

United States , Morris Plains

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum 2+ years of administrative experience required
Prior experience in insurance or a similar regulated industry strongly preferred
Strong organizational skills, attention to detail, and ability to multitask
Comfortable working with systems and learning new processes

Job Responsibility

Provide administrative support including data entry, document management, and reporting
Assist with processing and maintaining records in internal systems
Coordinate with internal teams and support workflow processes
Ensure accuracy, organization, and timely completion of tasks
Prepare and submit filings for rates, forms, and rules, working with actuarial, underwriting, compliance, and legal teams
Review filings to ensure they are complete and accurate
Maintain and update product forms in internal systems
Respond to regulator questions and assist with objections or audits
Draft basic documents related to filings (memos, bulletins, etc.)

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative support or office coordination role
Strong verbal and written communication skills with a customer-focused approach
Ability to answer phones and provide excellent customer service
Proficiency with Microsoft Excel, Microsoft Word, and Microsoft Outlook
Accurate data entry skills and the ability to type at a speed of at least 60 words per minute
Experience managing phone lines, email correspondence, and appointment scheduling
Ability to work effectively with visitors, team members, and external vendors
Strong organizational skills with the ability to handle multiple tasks and deadlines
Detail-oriented approach and attention to detail in a fast-paced office environment

Job Responsibility

Manage front-office and administrative activities by greeting visitors, directing inquiries, and maintaining a welcoming office experience
Handle incoming and outgoing phone communication, respond to emails, and provide timely customer service to tenants, vendors, and internal stakeholders
Prepare, update, and maintain records through accurate data entry, document formatting, and file organization using Microsoft Office applications
Coordinate calendars and schedule appointments, meetings, and other business activities to support team productivity
Process incoming and outgoing mail and ensure correspondence is routed to the appropriate contacts without delay
Work with multiple vendors to support service coordination, follow-ups, and general office needs
Assist with planning and organizing office meetings, property-related events, or team functions as needed
Create spreadsheets, letters, and reports in Excel, Word, and Outlook to support day-to-day administrative operations

What we offer

Free parking
medical
vision
dental
life and disability insurance
401(k) plan
free online training

New

Administrative Assistant

We are currently seeking candidates for an Administrative Assistant opportunity ...

Location

United States , Boston

Salary:

27.00 - 33.00 USD / Hour

Daley and Associates

Expiration Date

Until further notice

Requirements

Bachelor's degree required
0-1+ years of administrative experience in a professional services environment
investment management or financial services experience preferred
Advanced proficiency in Microsoft Office Suite and comfort with learning new systems and tools
Strong attention to detail and organizational skills with the ability to manage competing priorities
Excellent communication, interpersonal, and problem-solving abilities
Professional presence, discretion, and a collaborative mindset
Flexible and adaptable with a positive, proactive attitude

Job Responsibility

Manage complex and ever-changing calendars across multiple time zones, coordinating meetings and resolving scheduling conflicts proactively
Arrange and manage detailed domestic and international travel, including itineraries, accommodations, and expense reporting
Prepare meeting materials, client presentations, and daily team packets
collaborate with guest speakers and internal stakeholders
Oversee logistics for meetings and events, including room scheduling, catering, and technology setup
Partner with administrative peers and senior leadership to ensure seamless communication and workflow across departments
Provide additional support as needed

New

Administrative Assistant

We are looking for an Administrative Assistant to support daily front office ope...

Location

United States , Tempe

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, office support, or receptionist role
Ability to handle inbound phone calls professionally and route information efficiently
Strong data entry skills with close attention to detail and accuracy
Comfortable managing multiple priorities in a fast-paced office setting
Proficiency with standard office software and general computer applications
Strong organizational skills and the ability to maintain orderly records and files
Dependable communication skills and a customer-focused approach when assisting staff and visitors

Job Responsibility

Manage front desk and general administrative support activities to keep daily office operations running smoothly
Respond to incoming calls, direct inquiries appropriately, and provide courteous assistance to visitors and staff
Enter, update, and maintain office information and records with a high level of accuracy
Coordinate the purchase of office materials and kitchen supplies while monitoring inventory and replenishment needs
Organize, file, and archive documentation in accordance with retention guidelines and support secure document disposal through an external vendor
Assist with routine clerical tasks such as scheduling, document preparation, and general correspondence
Provide support for basic accounting-related tasks as training is provided
Contribute to additional administrative projects and office duties as business needs change

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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