Administrative Assistant

• Manage and maintain the Vice President’s calendar to ensure seamless scheduling and timely appointments
• Coordinate travel arrangements, including booking flights, accommodations, and transportation
• Organize and oversee conference setup, including preparation of materials and room arrangements
• Prepare thorough correspondence and documents using Microsoft Word and other tools
• Utilize Microsoft Excel to track data and generate reports as needed
• Oversee email communications, ensuring prompt responses and efficient organization of messages
• Perform data entry tasks with accuracy, including alphanumeric data
• Set up and clean conference rooms before and after meetings, ensuring a well-organized environment
• Operate office equipment such as printers and copiers to support administrative tasks
• Collaborate with team members to optimize workflow and enhance productivity

• Minimum of 5 years of experience in administrative support roles
• Associate's Degree or higher in a relevant field
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
• Bilingual fluency is required
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent written and verbal communication abilities
• Flexibility with work hours to accommodate varying schedules

Familiarity with Visio is a plus

• Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
• Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan