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Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Boulder · Job Posted June 29, 2026
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Job Description

We are looking for a highly organized Administrative Assistant to support facilities and fleet operations in Boulder, Colorado. This Long-term Contract opportunity is ideal for someone who thrives in a structured environment, handles sensitive information with discretion, and can manage a wide range of administrative duties with minimal supervision. The position plays an important role in keeping daily departmental activities running smoothly through accurate recordkeeping, coordination, and cross-functional support.

Job Responsibility

  • Administer employee and contractor access credentials, including preparing badges, capturing photos, and keeping cardholder information current and accurate
  • Maintain organized department records and documentation to support compliance, tracking, and day-to-day operational needs
  • Purchase tools, materials, and office supplies for the maintenance team while monitoring requests and coordinating with vendors or internal systems
  • Arrange meetings, manage schedules, and provide administrative support to managers on department initiatives and special assignments
  • Assist with document preparation, printing, and distribution of identification materials and other operational resources
  • Work across departments to resolve administrative issues, respond to routine inquiries, and ensure timely completion of support tasks
  • Enter and update data in internal platforms such as financial, recordkeeping, and collaboration systems with a high level of accuracy
  • Support continuity of operations during team changes by helping transfer knowledge, organize information, and maintain workflow stability

Requirements

  • Demonstrated experience in administrative support, office coordination, or a similar detail-focused role
  • Strong accuracy in data entry, record maintenance, and handling confidential information
  • Ability to work independently, prioritize competing tasks, and make sound decisions with limited oversight
  • Strong communication skills and the ability to build effective working relationships across multiple teams
  • Experience using business software such as Microsoft Teams, SharePoint, Workday, or comparable administrative systems
  • Comfortable managing purchasing tasks, supply ordering, and general operational support activities
  • High standards of integrity, accountability, respect, and transparency in daily work
  • Availability to work onsite Monday through Friday, with potential for a hybrid schedule after training

What we offer

  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
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